Administrative Support Associate

Greene County Board of Commissioners; Xenia (OH); On-site; USD 17,000 - 25,000; Part time

Job summary

Greene County Board of Commissioners seeks an administrative support specialist for the Animal Control division. You will handle clerical tasks, process adoptions, license sales, and balance cash drawers while assisting officers and the public.

A high school diploma or GED and 24 months of office experience, plus a valid Ohio driver’s license, are required; notary is preferred.

Qualifications

• High School Diploma or GED required.
• 24 months of office practices and processes experience.
• Valid Ohio driver’s license.

Responsibilities

• Serve as primary contact for counter traffic and telephone inquiries.
• Process adoptions, animal in-processing and license sales with forms, fees and receipts.
• Balance cash drawer including non-cash payments.
• Provide assistance and handling of animals during adoptions as needed.
• Staff off-site adoption events and meetings.
• Prepare certified mail, take messages, and perform clerical duties.
• Attend meetings and training; perform other duties as assigned.

Skills

Clerical skills

Customer service

Record keeping

Education

High School Diploma or GED

Tools

Driver's license

Job description

The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities.

Normal Working Hours: WEEKENDS; Saturday & Sunday; 11:48am - 4:06pm (16 - 19 hours bi-weekly)

Posted until filled.

Serves as the primary contact person for counter traffic and telephone communications; explains policies and procedures to the public and answer routine questions regarding the department and services offered. Serves as the primary contact for Animal Control Officers in the field, communicating mission, location and status by radio dispatch while maintaining the officer log and close contact with management. Performs routine and non-routine tasks.

Performs adoptions, animal in-processing and license sales, using appropriate forms, fees, receipts and computer entries. Secures all cash and non-cash payments, and balances cash drawer to include non-cash payments. Provides assistance, as necessary and appropriate, handling animals during adoptions and in-processing in the absence of Shelter Attendants, Animal Control Officers and Managerial staff. Staff special adoption events off-site and outside the established work schedule.

Prepares certified mail, takes messages and performs other clerical duties as required; maintains orderliness of the office; attends meetings and training.

Performs other duties of a similar nature, as assigned.

High School Diploma or General Equivalency Diploma (G.E.D.); 24 mos. experience in office practices and processes; valid Ohio Driver's License.

• Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.
• Notary Public License preferred.

Unusual Working Conditions:

Predictable and regular attendance is required.

Travel may be required.

Subject to rotating shifts and/or week-end work schedules; exposed to weather (e.g. hot, cold, rain, snow). Exposure to: pet dander, infectious animal bites, injured and diseased animals, animal euthanasia, zoonotic diseases and physical violence.

Stooping, crouching, reaching repetitive motion, exerting up to 50+ lbs. of force occasionally to lift, push, pull or otherwise move objects.