Administrative Support Associate

El Paso Texas; El Paso, Northern (TX, KY); Hybrid; USD 42.000 - 60.000; Vollzeit

Zusammenfassung

City of El Paso seeks an experienced paraprofessional administrative specialist to support an executive and city officials. The role involves developing standardized procedures, analyzing data, and preparing reports, agendas, and concise communications.

You will manage calendars, coordinate travel, and assist with HR-related tasks while maintaining confidentiality and delivering public information. Applicants should have a high school diploma or GED with six years of office experience, including

Qualifikationen

• High School diploma or GED or higher; six years of office administrative experience, including two years in paraprofessional support.
• Valid Texas Class C Driver's License by time of appointment.
• CJIS background check may be required; certain felonies or disqualifications are listed.

Aufgaben

• Provide paraprofessional administrative support for an executive or City official and assist with problem-solving.
• Develop and implement standardized long and short-range plans; analyze studies and surveys.
• Review reports and records to verify information and resolve discrepancies.
• Create memoranda, agendas, and correspondence; retrieve data from databases and generate reports.
• Prepare meeting materials, take minutes, and coordinate with other departments on special projects.
• Provide information to the public, explain processes, and handle travel and lodging arrangements.
• Maintain filing systems, ensure confidentiality, and support human resources tasks.
• Supervise assigned staff, including training, performance appraisal, and discipline as needed.

Kenntnisse

Paraprofessional admin support

Office procedures

Research and data gathering

Ausbildung

High School diploma or GED

Jobbeschreibung

MOS Code: 47Q (Army), 018 (Coast Guard), 001802 (Navy)

Education and Experience: High School diploma or GED or higher, and six (6) years of office administrative experience, including two (2) years performing paraprofessional administrative support functions that entailed recommending, developing, implementing or coordinating office procedures.

Requirements

Education and Experience: High School diploma or GED or higher, and six (6) years of office administrative experience, including two (2) years performing paraprofessional administrative support functions that entailed recommending, developing, implementing or coordinating office procedures.

Licenses and Certifications: Valid Texas Class "C" Driver's License or equivalent from another state by the time of appointment.

Special Requirements: Some positions may require passing a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintaining CJIS eligibility. CJIS requirements relate to secure facility and system access. The following will result in disqualification for this position and/or termination from employment: Felony Convictions, Felony Deferred Adjudication, Class A or B Misdemeanor Deferred Adjudication, Class A or B Misdemeanor Convictions, an open arrest for any criminal offense (Felony or Misdemeanor), and family violence convictions.

General Purpose

Under direction, provide complex paraprofessional administrative support for an executive or City official and provide varied problem-solving support.

Typical Duties

Provide paraprofessional administrative support and perform office functions. Involves: participating in developing and implementing standardized long and short-range business and planning initiatives, and analyzing studies and surveys. Conduct research to resolve discrepancies or gather information. Review a variety of reports, files, and records to verify information, resolve errors, and gather information. Utilize a personal computer to create memoranda, agenda items, and other correspondence. Manipulate and retrieve files and/or information from databases and create reports. Gather and compile pertinent information for meetings and presentations. Post, draft agendas, and take minutes. Coordinate with other city departments or outside agencies on special projects, as assigned. Provide the public with general information, explain processes and procedures, answer questions, and resolve a variety of problems within a defined scope. Schedule and maintain calendar of appointments. Process and schedule travel and lodging arrangements and reconcile travel costs. Maintain filing systems and provide input for improvements to accommodate needs. Ensure proper distribution of communications, flag urgent information, and communicate priorities to the appropriate person. Provide human resource administrative support and services. Maintain performance review data and due dates. Maintain confidentiality. Represent the department at various meetings.

May supervise assigned staff. Involves: Schedule, assign, instruct, guide, and check work. Appraise employee performance. Provide for training and development. Enforce personnel rules andregulations, andwork behavior standards firmly and impartially. Counsel, motivate, and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay, or other employee status changes.

General Information

Note: This is an unclassified contract position.

Please note: Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department.

Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Determined by agreement

01 Do you have a High School Diploma, GED, or higher?

• Yes
• No

02 Do you have a minimum of six (6) years office administrative experience, including at least two (2) years performing paraprofessional administrative support functions that entailed recommending, developing, implementing or coordinating office procedures?

• Yes
• No

03 Do you have a valid USA driver's license? If so, what type of driver's license do you have?

• Texas Class A - CDL or equivalent from another state.
• Texas Class B - CDL or equivalent from another state.
• Texas Class C or equivalent from another state.
• No, I do not have a valid driver's license.

04 Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?

• Yes, it has been translated and certified and I can provide documentation upon a job offer.
• No, I have not had my degree translated and certified.
• N/A - my degree is from an accredited U.S. university or college.

05 Candidadates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.

• I acknowledge I have read and understand the above information.
• Required Question