Administrative Associate

City-of-Houston,-T; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Houston in Houston, TX seeks an Administrative Associate to support the Records division by performing professional administrative tasks and implementing policies.

Posting PN# 39760; requires a Bachelor’s degree in Business Administration or related field. No experience is required, but veteran preferences and Versaterm Records Management System experience in law enforcement are a plus.

Qualifications

• Bachelor’s degree in Business Administration, liberal arts, or related field required.
• No experience required; professional administrative experience may be substituted for education on a year-for-year basis.
• Must be able to pass a criminal background check and obtain/maintain federally mandated security clearance where required.
• Preference given to eligible veterans and to candidates with Versaterm Records Management System experience in law enforcement settings.

Responsibilities

• Compiles data for reports, surveys, inventories, and studies.
• Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
• Maintains, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent information.
• Assists in department budget preparation and monitoring.
• Assists in planning and implementing department activities and programs.
• Coordinates special projects and conducts field investigations to evaluate project progress.
• Provides technical guidance and assistance to clerical staff.
• All duties and responsibilities may not be included in the above job descriptions.

Education

Bachelor's degree in Business Administration, Liberal Arts, or related field

Tools

Versaterm Records Management System

Job description

Applications accepted from: ALL PERSONS INTERESTED

Job Classification: ADMINISTRATIVE ASSOCIATE

Posting Number: PN# 39760

Division: RECORDS

Reporting Location: 1200 TRAVIS ST.

Workdays & Hours: VARIOUS *Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Performs professional administrative tasks related to the implementation of policies and procedures in the assigned department.

RESPONSIBILITIES

• Compiles data for use in a variety of reports, surveys, inventories, and studies.
• Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
• Maintains, prepares, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent reference information.
• Assists in department budget preparation and monitoring.
• Assists in planning and implementing department sponsored activities and programs.
• Coordinates special projects and conducts field investigations to evaluate project progress.
• Provides technical guidance and assistance to clerical staff.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”

If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

Preference shall be given to eligible candidates that possess professional work experience utilizing the Versaterm Records Management System in a law enforcement setting.

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION

NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 13

EOE – Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.