Administrative Support Assistant (Senior Office Support Assistant)

State of Missouri; Poplar Bluff (MO); On-site; USD 18,000 - 21,000; Full time

Job summary

A leading government agency is seeking an Administrative Support Assistant to provide clerical support within the Division of Youth Services. The role includes maintaining records, preparing reports, and assisting with various administrative tasks. Ideal candidates should possess strong organizational skills and at least two years of relevant experience. The position offers a comprehensive benefits package and aims to create a supportive environment for youth.

Benefits

Health insurance

Dental insurance

Vision insurance

Paid holidays

Retirement plans

Qualifications

• Two or more years as Office Support Assistant or three years in office support work.
• Ability to organize work assignments and provide guidance.

Responsibilities

• Prepares requisitions, maintains fiscal records, and organizes work for clerical support.
• Enters updates and maintains databases, oversees records preparation.

Skills

Knowledge of office equipment

Organization

Communication

Education

High school diploma or equivalent

Job description

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Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today!

This is a second-level administrative support position in support of a work unit in a treatment program for youth in the care of the Missouri Division of Youth Services. This position serves as clerical support for the program, which involves a variety of clerical, printing, and mail related tasks.

The following tasks are the responsibility of the Administrative Support Assistant:

• Knowledge of the procedures and processes applicable to the performance of their work.
• Prepares purchasing and supply requisitions, personnel and payroll records, time and leave reports, expense accounts, budget allocations, maintains cost and inventory records.
• Maintains fiscal records, obtains quotes and bids and processes requisitions and purchase orders.
• Composes correspondence, maintains report files in complex filing systems.
• Organizes work, establishing priorities and maintaining deadlines.
• Composes correspondence, edits a variety of material, prepares complex reports and establishes and maintains complex filing systems.
• Oversees the preparation of records for storage or archiving.
• Enters, updates, and retrieves information in automated systems, develops and maintains spreadsheets and databases.
• Role-models appropriate behaviors.
• May provide work direction to lower-level positions.
• Perform other tasks as assigned.
  
  

Knowledge, Skills & Abilities

In addition to those identified in the previous level: Knowledge of the processes and procedures applicable to assigned area. Skill in the operation of office equipment. Ability to organize work assignments. Ability to provide guidance to other employees.

Two or more years of experience as an Office Support Assistant with the Missouri Uniform Classification and Pay

System; and possession of a high school diploma or proof of high school equivalency. OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. OR One to three years of relevant experience. (Substitutions may be allowed.)

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you experience an accessibility issue while applying at mocareers.mo.gov, please contact [e-mail] or call 573-526-0416. If you have questions about this position, please contact: [e-mail] .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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