ADMINISTRATIVE SUPPORT ASSISTANT - PUBLIC AFFAIRS

Moore-&-Van-Allen-; Charlotte (NC); On-site; USD 38,000 - 54,000; Full time

Job summary

Moore & Van Allen PLLC is seeking an Administrative Support Assistant to provide direct administrative and logistical support to the Public Affairs Team. The role emphasizes accuracy, timeliness, confidentiality, and professional interaction.

The position involves coordinating meetings, preparing agendas and materials, handling expense reports, and supporting firm events and strategic initiatives. Regular, in-person attendance is required to perform essential functions.

Qualifications

• Associate’s degree or equivalent preferred.
• 2–4 years of related administrative experience; Experience supporting senior leaders in a law firm or professional services environment preferred.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional attention to detail and proofreading abilities.
• Professionalism, discretion, and strong interpersonal skills.

Responsibilities

• Support daily administrative needs of the Public Affairs Team
• Coordinate meetings, calendars, logistics, catering, and technology needs
• Prepare agendas, presentations, reports, and meeting materials
• Assist with special projects, firm events, and strategic initiatives
• Process expense reports and invoices
• Manage communications while maintaining the highest level of confidentiality
• Performs other duties as assigned to support the effective operations of the firm.
• Regular and in-person attendance is required to perform the essential functions of this interactive position.

Skills

Attention to detail

Discretion

Interpersonal skills

Professionalism

Education

Associate’s degree or equivalent

Tools

Microsoft Office Suite

Job description

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ADMINISTRATIVE SUPPORT ASSISTANT - PUBLIC AFFAIRS

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an organized, proactive, and detail-oriented Administrative Support Assistant to provide direct administrative and logistical support to our Public Affairs Team. This position plays a key role in handling day-to-day administrative activities, ensuring accuracy and timeliness of work, and maintaining professionalism and confidentiality in all interactions.

What You'll Do:

• Support daily administrative needs of the Public Affairs Team


• Coordinate meetings, calendars, logistics, catering, and technology needs


• Prepare agendas, presentations, reports, and meeting materials


• Assist with special projects, firm events, and strategic initiatives


• Process expense reports and invoices


• Manage communications while maintaining the highest level of confidentiality


• Performs other duties as assigned to support the effective operations of the firm.


• Regular and in-person attendance is required to perform the essential functions of this interactive position.

What We're Looking For:

• Associate’s degree or equivalent preferred


• 2-4 years of related administrative experience; Experience supporting senior leaders in a law firm or professional services environment preferred


• Advanced proficiency in Microsoft Office Suite


• Exceptional attention to detail and proofreading abilities


• Professionalism, discretion, and strong interpersonal skills

Physical Requirements:

• The work is primarily sedentary.


• It requires the ability to communicate effectively using speech, vision, and hearing.


• The work requires the use of hands for simple grasping and fine manipulations.


• The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights.

If you're looking to grow your career while supporting executive leadership in a collaborative and professional setting, we'd love to hear from you.