Administrative Support Assistant 3

State of Iowa - Executive Branch; Fort Madison (IA); On-site; USD 34,000 - 52,000; Full time

Job summary

The State of Iowa - Executive Branch is seeking an Administrative Support Assistant to perform complex clerical duties, manage records, and conduct specialized audits for the Department of Corrections. A significant portion involves audits and record reviews for incarcerated individuals to verify sentencing changes or discrepancies.

Additionally, the role provides full administrative and clerical support to a specific housing unit, requiring at least two years of related experience or an

Qualifications

• Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
• Education/experience equivalency: 30 semester hours equals one year of full-time experience.
• Current, continuous experience in the state executive branch with six months as Administrative Support Assistant 2 or eighteen months as Administrative Support Assistant 1.

Responsibilities

• Perform comprehensive audits and record reviews for incarcerated individuals to verify and document sentencing changes or discrepancies.
• Provide full administrative and clerical support to a housing unit.

Skills

Office administration

Data entry

Record keeping

Auditing

Education

Two years college coursework

High school diploma or equivalent

Job description

Job Description

The position requires performing complex, difficult, and quasi-administrative clerical duties.

This includes conducting specialized technical and clerical processes and managing records.

A significant part of the job is performing comprehensive audits and record reviews for incarcerated individuals within the Department of Corrections to verify and document sentencing changes or discrepancies.

Additionally, the role provides full administrative and clerical support to a specific housing unit.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov .

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
• A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.