Administrative Support Assistant 2

State of Iowa - Executive Branch; Ankeny (IA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health, Dental, and Vision Coverage

Paid Time Off

Retirement Plans

Flexible Spending Accounts

Insurance Coverage

Employee Assistance Program

Employee Discount Programs

Job summary

The Iowa Department of Health and Human Services, Division of Public Health, Bureau of Iowa Office of the State Medical Examiner invites an Administrative Support Assistant 2 to join our team in Ankeny, IA. This role provides essential administrative support and serves as the first point of contact for IOSME while helping maintain the case management system.

Responsibilities include data entry, filing, preparing final autopsy reports, tracking death certificates, scheduling, travel arrangements,

Qualifications

• One year of full-time work experience in general office, clerical, data entry/processing, or related work.
• Total of one year of education and/or full-time experience; 30 semester hours equals one year of experience.
• Six months of full-time experience as Administrative Support Assistant 1 in the state executive branch.

Responsibilities

• Administers data entry, filing, and organizing confidential case files.
• Prepare final autopsy reports for distribution.
• Maintain tracking of outstanding death certificates for IOSME pathologists.
• Schedule appointments and arrange travel, including out-of-town trips.
• Screen visitors and respond to routine inquiries; direct calls to staff.

Skills

Word

Excel

PowerPoint

Google Suite

Education

One year of college coursework (30 semester hours) or equivalent

Job description

Job Description

The Iowa Department of Health and Human Services (HHS), Division of Public Health, Bureau of Iowa Office of the State Medical Examiner is seeking an Administrative Support Assistant 2 to join our team! for the Iowa Laboratory Facility 2250 S Ankeny Blvd Ankeny, IA 50021.

This position provides administrative support for office operations, serving as the first point of contact for the Iowa Office of the State Medical Examiner (IOSME) while also helping to maintain the department’s Case Management system.

Duties include

• Administers the entering of data, filing, and organizing of case files of a confidential, complex or otherwise sensitive nature.
• Preparing final autopsy reports for distribution
• Maintaining the tracking list of outstanding death certificates for IOSME pathologists.
• Keeps controls of assignments, projects, reports and correspondence for the administrative staff of IOSME.
• Prepares chart labels for assigned cases and performs quality assurance reviews on case entries within the case management system.
• Communicates with county medical examiners to obtain required reports and ensures all collected documentation is accurately entered into the case management system.
• Maintains calendars for the Chief Medical Examiner and Deputy State Medical Examiner.
• Schedules appointments/conference and arranges for out-of-town travel
• Processes employee travel claims for reimbursement.
• This position provides administrative support for office operations by receiving and screening visitors, responding to routine inquiries, and directing telephone calls to appropriate staff.

Applicant must be proficient in Word, Excel, Power Point, and Google Suite.

Benefits

Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:

• Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!
• Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).
• Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).
• Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses.
• Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind.
• Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges.
• Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs.

Background Checks

Applicants will be required to complete a background check to be considered for this position.

The State of Iowa is an EEO/AA Employer

HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

All work performed on behalf of Iowa Health and Human Services must occur in the State of Iowa.

Minimum Qualification Requirements

• One year of full-time work experience in general office, clerical, data entry/processing, or related work.
• A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.

Additional Qualification Requirements

Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.