ADMINISTRATIVE SUPPORT ASSISTANT

U.S. Fish and Wildlife Service; Vero Beach (FL); Remote; USD 45.000 - 58.000; Vollzeit

Zusammenfassung

The U.S. Fish and Wildlife Service seeks an Administrative Support Assistant to serve as the primary administrative support for the Florida Ecological Services Field Office. You will manage financial records, procurement, travel, timekeeping, and agency correspondence.

This telework-eligible role involves coordination with the Regional Office and state partners, handling payroll, property and fleet records, records management, and basic IT support for staff.

Qualifikationen

• Experience required; substitution of education for experience is not allowed.

Aufgaben

• Provides administrative and fiscal support for the Florida Ecological Services Field Office, including tracking expenditures and processing payments.
• Coordinates official travel for field office staff using the Concur travel system.
• Performs time and attendance and payroll-related duties using electronic systems.
• Provides property, fleet, and facility administrative support and maintains property records.
• Offers IT and records management support and assists with routine system issues.

Kenntnisse

Administrative support

Timekeeping & payroll

Travel coordination

Records management

IT support basics

Tools

Concur

Property management systems

Fleet management software

PIV Card

Jobbeschreibung

• Hiring Agency: U.S. Fish and Wildlife Service

You will serve as a ADMINISTRATIVE SUPPORT ASSISTANT with US Fish and Wildlife Service. As the principal source of administrative support, the incumbent manages the administrative, fiscal, and support services function for the field office and provides administrative support coordination between the field office, Regional Office, and various state and Federal agencies.

Key Responsibilities

Some of the major duties you will perform include but are not limited to the following: Provides administrative and fiscal support for the Florida Ecological Services Field Office, including tracking expenditures, reconciling financial information, processing procurement and payment transactions, maintaining records, and providing administrative guidance to employees on established policies, procedures, and requirements.

Coordinates official travel for field office employees, including creating and processing travel authorizations and vouchers in the Concur travel system, reviewing travel documentation for accuracy and compliance with applicable policies, resolving routine travel issues, and assisting employees with travel procedures and requirements.

Performs time and attendance and personnel support functions using the Service's electronic systems, including serving in designated QuickTime timekeeper/certifier roles, reviewing and maintaining employee time and attendance records, ensuring appropriate leave and payroll information is entered and documented, and assisting with routine personnel actions and payroll-related issues.

Provides property, fleet, and facility-related administrative support, including maintaining accountable property records and inventories, coordinating property transfers and surveys, serving as or supporting the Fleet Manager, maintaining vehicle records and required documentation, coordinating vehicle maintenance and related services, and assisting with the administrative requirements associated with government-owned vehicles.

Provides general administrative and information technology support to field office personnel, including maintaining electronic and physical files and records, preparing correspondence, forms, reports, and meeting materials, assisting employees with standard computer applications and administrative systems, serving as a PIV Card Station point of contact, and troubleshooting routine administrative and systems-related issues.

Requirements & Education

This position does not allow substituting education for experience.

Which agency is hiring for this position?

This position is with U.S. Fish and Wildlife Service, Department of the Interior.

What is the salary for this position?

The posted pay range is $44777 – $58207/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-04.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.