Administrative Support Assistant

State of Missouri; St. Louis (MO); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Basic Life Insurance

Cafeteria Plan

Deferred Compensation

MOSERS Retirement

Paid holidays

Annual leave

Sick leave

Job summary

St. Louis Forensic Treatment Center – North Campus is seeking a positive, organized, and team-oriented Administrative Assistant to support the Assistant Director of Treatment Services and the Competency Restoration Program.

This senior-level role requires independence, discretion, and the ability to manage confidential information in a forensic mental health setting. The position entails maintaining office functions, calendars, meeting logistics, and developing spreadsheets and databases, along

Qualifications

• 4-6 years of clerical or general office support experience.
• Knowledge of the processes and procedures applicable to the assigned area.
• Proficient writing and professional communication skills.

Responsibilities

• Maintain the daily functioning of the ADTS office with relative independence.
• Establish and maintain complex, confidential filing systems; maintain calendars and schedules.
• Coordinate meeting logistics; develop spreadsheets and databases; compose correspondence; attend meetings and take notes.
• Transcribe written and verbal communication; prepare standardized reports.

Skills

Office processes

Office equipment

Work prioritization

Guidance to staff

Discretion & confidentiality

Written communication

Job description

St. Louis Forensic Treatment Center – North Campus

5351 Delmar Blvd, St. Louis, MO 63112

Day Shift (Saturday/Sunday/Holidays off) Work Area: Admin

St. Louis Forensic Treatment Center - North is looking for a positive, organized and team oriented Administrative Assistant to support the Assistant Director of Treatment Services and Competency Restoration Program.

Job Description

Senior level administrative support position that performs a variety of clerical, printing, and mail related tasks in support of the facility DTS. Employees at this level are required to have a knowledge of the procedures and processes applicable to the performance of the work and to organize their work on a daily or weekly basis by exercising independence and judgment that is greater than lower-level positions. May provide work direction to lower-level positions.

This is a senior-level, specialized executive support assistant position for the Assistant Director of Treatment Services of a forensic adult psychiatric facility working in conjunction with the Competency Restoration Program Director. The job duties for this position include: maintaining, with relative independence, the daily functioning of the ADTS's office in accordance with facility policies and procedures; establishing and maintaining complex, confidential filing systems; maintaining calendars and schedules; coordinating meeting logistics; developing spreadsheets and databases; composing correspondence; attending meetings and taking notes; transcribing written and verbal communication; and preparing standardized reports.

Eligibility

• Knowledge of the processes and procedures applicable to assigned area.
• Skilled in the operation of office equipment.
• Ability to organize work assignments.
• Ability to provide guidance to other employees.
• Ability to exercise discretion and confidentiality.
• Must be well organized and to successfully manage work priorities.
• Must possess proficient writing and processional communication skills.
• 4-6 years of experience in clerical or general office support work.

Excellent State Of Missouri Benefit Package Including

• Affordable Health, Vision, Dental Insurance
• Paid Basic Life Insurance (amount equivalent to annual salary)
• Cafeteria Plan
• Deferred Compensation
• MOSERS Retirement (Members contribute 4% of pay, to MOSERS plan and 1% towards Deferred Compensation)
• 13 paid holidays per year
• 10 hours of annual leave accrued per month
• 10 hours of sick leave accrued per month

WHY DMH?

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability, so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.