Administrative Support Assistant

Thompson Coburn LLP

New York (NY)

On-site

USD 48,000 - 56,000

Full time

14 days+

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Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance & ADD policies

Short & Long Term Disability Insurance

Paid Parental Leave

401(k) Profit Sharing plans

Parking/Transportation Stipend

Section 125 Plan

Job summary

Thompson Coburn LLP, a large full-service law firm, seeks an Administrative Support Assistant for its New York office. This entry-level, full-time role provides essential clerical support to attorneys and paralegals, with hands-on training and opportunities for growth.

The position requires in-office presence and strong attention to detail. Applicants should have a high school diploma (associate degree preferred) and at least one year in an administrative setting, plus proficient use of Word,

Qualifications

High School Diploma or equivalent required; Associate degree preferred.
Minimum of one year of administrative/office support experience preferred.
Intermediate Microsoft Office proficiency (Word, Excel, Outlook).
Strong organizational, communication, and attention-to-detail skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

Provide clerical and administrative support to attorneys and paralegals.
Enter, proofread, and release attorney time entries according to deadlines.
Manage documents in the firm’s document management system; organize files.
Perform scanning, copying, printing, and document production tasks.
Enter invoices and expense reports into the expense system.
Support projects and team-based administrative duties to ensure workflow.

Skills

Microsoft Office proficiency

Attention to detail

Organizational skills

Communication skills

Education

High School Diploma or equivalent

Associate degree preferred

Job description

Thompson Coburn, a large full-service law firm with offices in multiple cities across the United States, is seeking an Administrative Support Assistant (ASA) to fill a full-time, non-exempt position in its New York office. With more than 450 attorneys and experience in over 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Guided by our core values of integrity, innovation, diversity, and collaboration, we foster a welcoming, inclusive, and high-performing work environment.

The Administrative Support Assistant role is an entry-level position designed to build a strong foundation in legal administrative support. This role provides essential clerical and administrative assistance to attorneys, paralegals, and legal administrative staff while offering hands‑on training, mentorship, and opportunities for professional growth. Administrative Support Assistants are part of a firmwide administrative support team (FAST) and provide assistance across multiple attorneys, practice groups, and offices. Individuals in this role are expected to be detail‑oriented, dependable, coachable, and motivated to learn in a fast‑paced professional environment. This is an excellent opportunity for candidates seeking to develop valuable experience within a professional service environment. This position requires in-office support.

Key Responsibilities

Provide clerical and administrative support to legal support staff, attorneys, and paralegals under the guidance of experienced Legal Administrative Assistants or Specialists.
Ensure attorney time entries are entered, proofread, edited as necessary, and released in accordance with firm deadlines and billing requirements.
Profile, upload, and manage documents within the Firm’s electronic document management system; organize and maintain paper files as needed.
Perform scanning, copying, printing, and document production tasks to support attorneys and legal teams.
Enter invoices and attorney expense reports into the Firm’s expense management system as assigned.
Assist with special projects, overflow work, and team‑based administrative responsibilities to ensure consistent coverage and efficient workflow.
Support a collaborative team environment by maintaining flexibility, professionalism, and a service‑oriented mindset.

Education And Experience Qualifications

High School Diploma or equivalent required; Associate degree preferred.
Minimum of one (1) year of experience in an administrative, office support, or professional services environment preferred.
Intermediate proficiency in Microsoft Office, including Word, Excel, and Outlook.
Strong organizational, communication, and attention-to-detail skills.
Ability to manage multiple tasks, meet deadlines, and work effectively in a fast‑paced environment.

Compensation

For applicants that meet the experience requirements for the role and are physically based in New York City, New York, the expected salary range is $48,000 - $56,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees: