ADMINISTRATIVE SUPPORT ASSISTANT

Naval Postgraduate School; Monterey (CA); On-site; USD 63,000 - 82,000; Full time

Job summary

Naval Postgraduate School in Monterey, CA, is seeking an Administrative Support Assistant for the Business and Administrative Support Office. The role supports correspondence preparation, phone handling, travel coordination, and timekeeping with standard systems.

This Full‑time position requires U.S. citizenship, a security clearance, and adherence to federal employment rules. Telework options exist per management discretion, with a remote work posture not required.

Qualifications

• Demonstrated ability to perform and prioritize administrative tasks to meet deadlines.
• Assist with travel arrangements and travel support functions.
• Maintain a department calendar and coordinate events and deadlines.
• Use office software (Word, Excel, PowerPoint, Outlook) for admin duties.

Responsibilities

• You will prepare correspondence per Navy requirements and review for grammar, spelling, and punctuation.
• You will answer phones and direct calls to appropriate personnel.
• You will assist in coordinating official travel.
• You will manage time and attendance using standard systems.

Skills

Administrative tasks

Timekeeping

Travel support

Calendar management

Office software

Tools

Word processing

Excel

PowerPoint

Outlook

Job description

You will serve as a Administrative Support Assistant in the Business and Administrative Support Office of the NAVAL POSTGRADUATE SCHOOL.

Location: Naval Post Graduate School, Monterey, CA.

Telework eligible: Yes—This position is eligible for part time, substantial or ad‑hoc telework at the discretion of management. Remote job: No.

Relocation expenses reimbursed: No.

Salary: $63,081 - $82,007 per year. Pay scale & grade: GS 7.

Promotion potential: None.

Work schedule: Full‑time. Travel required: Not required. Appointment type: Permanent. Occupations and job series: 0303 Miscellaneous Clerk And Assistant.

Federal service type: This job is in the Competitive Service. Represented by a union. Drug test: No. Security clearance: Secret. Financial disclosure required: No.Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: DE-13099183-27-DJC. Control number: 890562100. This job is open to the public U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency: U.S. Citizens.

Duties:

• You will prepare correspondence according to Navy requirements to check for proper grammar, spelling, and punctuation and to review documents for conformance.
• You will answer phones and directs calls to appropriate personnel.
• You will assist in coordinating official travel.
• You will manage time and attendance using standard time and attendance systems.

Requirements – Conditions of employment:

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:
1) Performing and prioritizing administrative functions to meet organizational deadlines such as timekeeping/payroll duties;
2) Assisting employees with travel and travel support functions;
3) Maintaining and creating a calendar of events for department operations; and
4) Utilizing office automation software (e.g., Word, Excel, Power Point, Outlook) to provide administrative support duties.

Education: This job does not have an education qualification requirement.

Additional information: This position is covered by the Department of Defense Priority Placement Program.
Additional vacancies may be filled by this announcement.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre‑employment requirements, including failure to report to any of the scheduled appointments.
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf
ICTAP Applicants: To be considered well‑qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/
PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.
Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits: A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full‑time, part‑time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required documents: You are required to provide documentation that supports the eligibility and qualification claims made in your resume. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional. A complete resume is required. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified. Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor. Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference. You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).

Application documents, including supplemental ones, may be shared outside the Human Resources Office. Supplemental documents may contain your SSN, DOB, or personal information of others (e.g., on military orders, marriage certificates). You may redact this information before submitting; however, if selected, you must provide unredacted originals.

Agency contact information: Department of Navy Employment Information Center Email: [e-mail] Address: NAVAL POSTGRADUATE SCHOOL 1 University Circle Monterey, CA 93943 US

Fair and transparent: The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries | Equal Employment Opportunity (EEO) Policy | Financial suitability | New employee probationary period | Privacy Act | Reasonable accommodation policy | Selective Service | Signature and false statements | Social security number request.