Administrative Support Assistant

U.S. DEPARTMENT OF AGRICULTURE; Kalispell (MT); On-site; USD 45,000 - 60,000; Full time

Job summary

Talentify in Kalispell, MT is seeking a Fire and Aviation Administrative Support Assistant to perform a range of administrative functions at the GS-07 level. The role supports fire management programs, property and procurement, database maintenance, and budget services.

You will prepare documents, manage travel vouchers, update charts and phone lists, issue permits, track training, and set up equipment for virtual meetings, contributing to efficient regional operations.

Responsibilities

• Provides administrative support in the unit's specialized area or program.
• Maintains oversight of administrative and personnel actions as directed.
• Tracks personnel requests, updates organizational charts, phone lists, emergency contacts, and travel vouchers.
• Assists with budget tasks including fleet tracking, mileage input, cell phone coordination, and credit card support.
• Issues burn permits and maintains burn and campfire permit records.
• Maintains red card printouts, year-end reporting, and pack test coordination.
• Monitors qualification and certification training in the appropriate database.
• Uses computer applications to produce documents, reports, and spreadsheets.
• Sets up devices for electronic/virtual meetings.

Job description

This position is located on a Region 1 and Region 5 and serves as the Fire and Aviation Administrative Support Assistant.

This position provides administrative support for the fire organization, property and procurement management, database management for both fire and fuels management, and budget services.

For additional information about the duties of this position, please see the Additional Information section for the regional point of contact.

Duties

• Duties listed are at the full performance GS-07 grade level.
• Provides administrative support in the specialized area or program the unit and or staff supports.
• Maintains oversight of administrative and personnel actions as directed by the supervisor.
• Tracks personnel requests, updates to organizational charts, phone lists, emergency contact information, and travel voucher input for employees.
• Provides budget assistance including fleet tracking and mileage input, cell phone coordination, and credit card assistance for unit employees.
• Issues burn permits and maintains records of burn and campfire permits.
• Maintains red card printouts and folders, year-end reporting, and pack test coordination.
• Tracks qualification and certification training using the appropriate database.
• Utilizes computer applications and technology to produce a wide variety of documents such as correspondence, reports, and spreadsheets.
• Sets up devices necessary to conduct electronic/virtual meetings.

Requirements