Administrative Support 2 #5128

City of Plant City; Tallahassee, Northern (FL, KY); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Employer paid pension contribution

PSLF eligibility

Job summary

The Florida Bar is seeking an Administrative Support 2 to provide essential support to the Ethics & Advertising department in Tallahassee, Florida. The role handles mail, prepares files, assists with advertising reviews, and supports staff with inquiries and daily workflow.

Requirements include a High School Diploma (college degree preferred) and at least two years of progressive administrative/secretarial experience.

Qualifications

• High School Diploma required; college degree preferred or substituted by experience.
• Two (2) years of progressively responsible administrative/secretarial experience.
• Experience in handling advertising materials and filing processes is preferred.

Responsibilities

• Opens, date stamps, copies advertising material and circulates mail.
• Prepares advertising files for review and handles revised advertisements and appeals.
• Drafts advertising opinions for staff attorneys and maintains advertising files.
• Answers calls and assists membership with questions; conducts data entry and file mgmt.

Skills

Typing 45 cwpm

Phone etiquette

Attention to detail

Communication skills

Education

High School Diploma

College degree preferred

Tools

MS Word

MS Outlook

Adobe Acrobat

AS400

Lotus Notes

Job description

The Florida Bar

Administrative Support 2 #5128

Ethics & Advertising | Tallahassee, FL

Minimum starting salary $33,775.73 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function:

Responsible for providing administrative and secretarial support to the Ethics/Advertising department.

Required minimum education:

High School Diploma (or its equivalency). College degree preferred. Appropriate degree may substitute for the experience on a year-for-year basis.

Required minimum professional work experience:

Two (2) years of progressively responsible administrative/secretarial experience.

Essential Duties and Responsibilities:

Opens, date stamps, copies (advertising material) and circulates incoming mail. Prepares advertising files for review. Handles processing of revised advertisements and appeals. Refunds claimed monies.

Drafts advertising opinions for staff attorneys.

Performs advertising file maintenance, tracking, and data entry. This includes copying and mailing outgoing correspondence.

Answers incoming calls and assists membership with questions.

Handles all departmental filing for advertising and miscellaneous administrative files.

Monitor and track departmental mail and email for ethics inquiries, including items for the Board Review Committee on Professional Ethics, the Professional Ethics Committee, and the Standing Committee on Advertising.

Assists with daily workflow to ensure smooth and efficient office operations; assists legal staff and paralegal.

Runs queries for public records requests, statistics, etc. Compiles monthly departmental statistics. Assists with public records requests.

Prepares and completes mail-outs (i.e., Agendas) and faxes for staff. Other duties as assigned.

Knowledge:

• Professional office procedures and practices


• Correct spelling, punctuation, and grammar usage


• Filing procedures


• Internet research


• Legal terminology


• Adobe Acrobat

Skills:

• Computer data entry and retrieval for AS400


• MS Word


• MS Outlook


• Lotus Notes (or similar database), data entry, and database use


• Basic arithmetic


• Standard business formats and styles


• Professional telephone etiquette

Abilities:

• Type forty-five (45) correct words per minute (cwpm)


• Type letters, memoranda, and other standard business forms in correct format


• Think logically and effectively problem solve


• Prioritize, plan, organize, and coordinate work assignments


• Interpret TFB policies and procedures


• Communicate effectively and professionally, both verbally and in writing


• Establish and maintain effective working relationships with others


• Demonstrate initiative in group projects and individual settings


• Tactfully manage difficult situations


• Operate well under pressure and in a team atmosphere


• Consistently provide an excellent service-oriented attitude


• Pay attention to detail


• Create ADA compliant forms and documents using Adobe


• Type at least forty-five (45) correct words per minute (cwpm)


• Sit for long periods of time


• Hear and converse over the telephone


• Key/work frequently on a computer


• Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.