Administrative Support 2 #5128

Sacbar; Tallahassee (FL); Hybrid; USD 30,000 - 37,000; Full time

Job summary

The Florida Bar in Tallahassee, FL is seeking an administrative assistant to provide secretarial support to the Ethics/Advertising department. The role involves handling mailings, preparing files, drafting opinions, and data entry, with a focus on accuracy and professional communication.

Minimum qualifications include a High School Diploma and two years of related experience; college degree preferred. The position is in-office with standard business hours and benefits included.

Qualifications

• Two (2) years of progressive administrative/secretarial experience.
• High School Diploma (or its equivalency); college degree preferred.
• Appropriate degree may substitute for the experience on a year-for-year basis.

Responsibilities

• Opens, date stamps, copies (advertising material) and circulates incoming mail; prepares advertising files for review.
• Drafts advertising opinions for staff attorneys.
• Performs advertising file maintenance, tracking, and data entry; handles mailings.

Skills

Typing 45 cwpm

MS Word

MS Outlook

Data entry

Communication

Attention to detail

Education

High School Diploma

College degree preferred

Tools

AS400

Lotus Notes

Adobe Acrobat

Job description

The Florida Bar

Ethics & Advertising | Tallahassee, FL

Minimum starting salary $33,775.73 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: Responsible for providing administrative and secretarial support to the Ethics/Advertising department.

Required minimum education: High School Diploma (or its equivalency). College degree preferred. Appropriate degree may substitute for the experience on a year-for-year basis.

Required minimum professional work experience: Two (2) years of progressively responsible administrative/secretarial experience.

Essential Duties and Responsibilities:

• Opens, date stamps, copies (advertising material) and circulates incoming mail. Prepares advertising files for review. Handles processing of revised advertisements and appeals. Refunds claimed monies.
• Drafts advertising opinions for staff attorneys.
• Performs advertising file maintenance, tracking, and data entry. This includes copying and mailing outgoing correspondence.
• Answers incoming calls and assists membership with questions.
• Handles all departmental filing for advertising and miscellaneous administrative files.
• Monitor and track departmental mail and email for ethics inquiries, including items for the Board Review Committee on Professional Ethics, the Professional Ethics Committee, and the Standing Committee on Advertising.
• Assists with daily workflow to ensure smooth and efficient office operations; assists legal staff and paralegal.
• Runs queries for public records requests, statistics, etc. Compiles monthly departmental statistics. Assists with public records requests.
• Prepares and completes mail-outs (i.e., Agendas) and faxes for staff. Other duties as assigned.

Knowledge:

• Professional office procedures and practices
• Correct spelling, punctuation, and grammar usage
• Filing procedures
• Internet research
• Legal terminology
• Adobe Acrobat

Skills:

• Computer data entry and retrieval for AS400
• MS Word
• MS Outlook
• Lotus Notes (or similar database), data entry, and database use
• Basic arithmetic
• Standard business formats and styles
• Professional telephone etiquette

Abilities:

• Type forty-five (45) correct words per minute (cwpm)
• Type letters, memoranda, and other standard business forms in correct format
• Think logically and effectively problem solve
• Prioritize, plan, organize, and coordinate work assignments
• Interpret TFB policies and procedures
• Communicate effectively and professionally, both verbally and in writing
• Establish and maintain effective working relationships with others
• Demonstrate initiative in group projects and individual settings
• Tactfully manage difficult situations
• Operate well under pressure and in a team atmosphere
• Consistently provide an excellent service-oriented attitude
• Pay attention to detail
• Create ADA compliant forms and documents using Adobe
• Type at least forty-five (45) correct words per minute (cwpm)
• Sit for long periods of time
• Hear and converse over the telephone
• Key/work frequently on a computer
• Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.