Branch Office Manager

The Florida Bar; Tallahassee (FL); On-site; USD 53,974 - 65,968; Full time

Job summary

The Florida Bar in Tallahassee, FL seeks an experienced administrator to manage office workflow and assignments in coordination with attorneys. You will provide high level administrative and secretarial services to the Chief Branch Discipline Counsel and bar counsel, supervise staff, and assist with budget preparation.

Requirements include a Bachelor's Degree and 2+ years of admin/secretarial experience plus 2+ years of office management/supervisory experience.

Qualifications

• Hires and supervises support staff and provides administrative support to Chief Branch Discipline Counsel and bar counsel.
• Prepares and conducts annual evaluations for all support staff.
• Provides backup support for the legal secretary and administrative support positions as needed.

Responsibilities

• Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel.
• Processes weekly expense reports, invoices, travel requests, and investigator time reports.
• Oversees office supplies, furniture, and equipment; reviews incoming mail, and opens new cases in CAMFI.
• Assists in preparing branch office budget.
• Provides technical support to the office and as needed, to Practicing with Professionalism seminars.
• Administrator for branch's internet research databases.
• Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office.

Skills

Correspondence and report writing

Office management

Supervisory techniques

MS Office

Prioritizing, planning, organizing and

Education

Bachelor's Degree

Tools

Adobe Acrobat

Job description

Minimum starting salary $59,971.75 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function:

Manages office workflow and assignments in coordination with attorneys. Provides a variety of high level administrative and secretarial services to the Chief Branch Discipline Counsel. Provides legal secretary support to Chief Branch Discipline Counsel and bar counsel. Manages and supervises office staff. Assists with budget preparation.

Required minimum education:

Bachelor's Degree (proof of degree required at interview). Additional progressively responsible administrative/secretarial and/or office management experience may substitute for the degree on a year-for-year basis.

Required minimum professional work experience:

Two (2) years of progressively responsible administrative/secretarial experience and two (2) years of office management/supervisory experience.

Essential Duties and Responsibilities:

Hires and supervises support staff (secretaries, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel. Prepares and conducts annual evaluations for all support staff.

Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel.

Processes weekly expense reports, invoices, travel requests, and investigator time reports.

Oversees office supplies, furniture, and equipment; reviews incoming mail, and opens new cases in CAMFI.

Assists in preparing branch office budget.

Provides technical support to the office and as needed, to Practicing with Professionalism seminars.

Administrator for branch's internet research databases.

Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office.

Provides backup support for the legal secretary and administrative support positions as needed.

Knowledge:

• Administrative principles and procedures
• Office management procedures and practices
• Sound fiscal practices
• Budget preparation
• Case Management Database or similar database
• Adobe Acrobat
• Correct spelling, punctuation and grammar usage
• Basic arithmetic
• Using computers, printers, facsimile machines, copiers, scanners, and postage meter.

Skills:

• Correspondence and report writing
• Office management
• Supervisory techniques
• MS Office
• Prioritizing, planning, organizing and coordinating work assignments

Abilities:

• Implement and evaluate administrative procedures and policies
• Interpret TFB policies and procedures
• Communicate effectively and professionally, both verbally and in writing
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Establish and maintain effective working relationships with others
• Demonstrate initiative in group projects and individual settings
• Tactfully manage difficult situations
• Operate well under pressure and in a team atmosphere
• Consistently provide excellent customer service
• Manage and supervise others
• Manage an office
• Use discretion and independent judgment
• Learn The Rules Regulating The Florida Bar
• Sit for long periods of time
• Hear and converse over the telephone
• Key/work frequently on a computer
• Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.