Administrative Supervisor — Operations & Finance Support

Flyover Attractions, Inc.; Chicago (IL); On-site; USD 32,000 - 45,000; Full time

Job summary

Flyover Attractions, Inc. is seeking an Administrative Supervisor to ensure smooth, efficient operations of the Administration Team across departments.

You will coordinate daily tasks, collaborate with Sales, Marketing, Guest Experience, and Finance, and manage vendor communications. The role includes cash reconciliation, invoicing, accounts payable tasks, and general office support for the General Manager and management team.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field; a diploma or degree is preferred
• Equivalent work experience may be considered in lieu of formal education
• A minimum of 2–4 years of experience in administrative or office coordination roles
• Previous supervisory or lead administrative experience is an asset
• Experience with cash handling, reconciliations, accounts payable/receivable, or basic bookkeeping is often required
• Proficiency in Microsoft Office Suite (Excel and Outlook); familiarity with POS software is a plus
• Excellent organizational, time-management, and problem-solving skills
• Strong interpersonal and communication skills (written and verbal)

Responsibilities

• Coordinate daily operations of the Administration Team, support Administrative Assistants and ensure tasks are completed efficiently and accurately
• Complete the daily cash reconciliation process, ensuring accuracy in reporting, timely bank deposits, and the integrity of the attraction’s overall cash float
• Assist with vendor set-up and purchase orders; maintain supplier relationships; administer accounts payable, including invoice coding and monthly finance tasks
• Perform voucher reconciliation and billing, ensuring accuracy and timely invoicing to partners
• Respond to guest and vendor inquiries via email, phone, and chat; follow the guest feedback and complaint resolution processes
• Monitor and maintain appropriate levels of office supplies
• Provide administrative support to the General Manager and the attractions’ Management team
• Other duties as required

Skills

Microsoft Office

Excel

Outlook

Cash handling

Accounts payable

POS software

Communication skills

Organization

Education

Post-secondary education in Business Administration or Office Administration

Diploma or degree preferred

Tools

POS software

Accounting software

Job description

Flyover Attractions, Inc. is seeking an Administrative Supervisor to ensure smooth, efficient operations of the Administration Team across departments.

You will coordinate daily tasks, collaborate with Sales, Marketing, Guest Experience, and Finance, and manage vendor communications. The role includes cash reconciliation, invoicing, accounts payable tasks, and general office support for the General Manager and management team.