Administrative Supervisor Anatomic Pathology

University of Maryland Medical System; Bel Air (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

University of Maryland Medical System is seeking an experienced administrative supervisor to ensure the efficient operation of the department and supervise two or more administrative staff. The role involves making procedural operating decisions based on policy knowledge and independent judgment.

Key duties include hiring and evaluating staff, managing schedules and training, budgeting and variance analysis, preparing reports, drafting SOPs, credentialing support, taking meeting minutes, and

Qualifications

• Associate's degree in business management/administration or related field required.
• One year of supervisory experience required.
• Bachelor's degree in business or health care administration preferred.
• Five years of progressively responsible administrative/secretarial experience in a medical setting preferred.

Responsibilities

• Perform supervisory duties including hiring, evaluating performance, corrective actions, and performance appraisals.
• Prepare and manage operating and capital expenditure budget; identify variances.
• Compile, analyze, and verify complex statistical data and reports; resolve issues.
• Participate in process improvement initiatives.
• Draft and revise departmental standard operating procedures.
• Plan and organize the anatomical pathology medical director's daily activities.
• Assist in credentialing documentation for faculty positions; coordinate quarterly faculty service schedule.
• Prepare the quarterly anatomical pathology QA report.
• Take and transcribe meeting minutes, letters and reports.
• Handle legal and risk management requests for anatomic pathology material, including billing and payments.
• Perform all other duties as assigned.

Skills

Supervisory experience

Budget management

Process improvement

SOP drafting

Performance appraisals

Staff scheduling

Training & development

Documentation & reporting

Risk management

Education

Associate's degree in business management/administration or related field

Bachelor's degree in business or health care administration preferred

Job description

Job Summary

Under general direction, ensures the efficient operation of the department and supervises administrative support staff. Responsible for procedural operating decisions based on independent judgment and knowledge of applicable departmental policies and procedures. Directly supervises two or more administrative staff.

Job Requirements

Under general direction, ensures the efficient operation of the department and supervises administrative support staff. Responsible for procedural operating decisions based on independent judgment and knowledge of applicable departmental policies and procedures. Directly supervises two or more administrative staff.

Primary Responsibilities

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

• Performs all supervisory duties, including hiring qualified personnel, evaluating work performance, performing corrective actions, preparing work schedules to meet the operational needs, developing and assigning work tasks to maximize productivity, developing and implementing training and continuing education programs and performance appraisals.
• Assists the administrative director and/or laboratory manager with the preparation and management of the operating and capital expenditure budget. Identifies and addresses all variances.
• Compiles, analyzes, and/or verifies complex statistical data and reports, investigates, and resolves issues.
• Participates in process improvement initiatives.
• Drafts and revises departmental standard operating procedures.
• Plans and organizes the anatomical pathology medical director's daily activities.
• Assists in the preparation and processing of documentation for faculty positions and credentialing. Prepares the quarterly service schedule for faculty in coordination with the anatomical pathology medical director.
• Prepares the quarterly anatomical pathology quality assurance (QA) report.
• Takes and transcribes meeting minutes, letters and reports.
• Handles all legal and risk management requests for anatomic pathology material, including billing and receipt of payment.
• Performs all other duties as assigned.

Work Experience

Education & Experience - Required

• Associate's degree in business management/administration or related field required
• One (1) year of supervisory experience is required

Education & Experience - Preferred

• Bachelor's degree in business or health care administration preferred.
• Five (5) years of progressively responsible administrative/secretarial experience in a medical setting, preferred.