Accounts Payable Specialist (City Controller's Office [CCO] Dept., Unclassified Position)

dallascityhall; Dallas (TX); On-site; USD 76,363,000 - 89,629,000; Full time

Job summary

The City of Dallas is seeking an Accounts Payable Specialist to support the AP team, manage high-volume transactions, and ensure accurate processing of invoices and payments. Strong attention to detail and system proficiency are required.

The role collaborates with the AP Manager and Clerk levels, supports process improvements, and contributes to daily financial operations. A Associate degree and AP experience are required, with preference for related advanced degrees and data-entry skills.

Qualifications

• Associate degree required; three years AP experience in a computerized environment.
• Three (3) years relevant accounting systems with strong AP experience.
• Preference: Bachelor's degree; 10-key by touch and strong data entry; knowledge of Salesforce.

Responsibilities

• Reviews invoices and payment requests for appropriate documentation and approval.
• Enters invoices into accounting system with three-way matching (Vendor invoices to POs to receiving documents).
• Processes payment requests, employee mileage and travel expense.
• Verifies vendor details and invoice accuracy in the financial system.
• Reconciles vendor statements against Salesforce invoice tracking report.
• Responds to vendor inquiries and resolves discrepancies.
• Develops training documents to improve department processes.
• Performs other duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Analytical skills

Teamwork

Education

Associate degree

Bachelor's degree

Tools

Salesforce

CGI financial system

Microsoft Excel

Job description

Dallas is Growing. Grow With Us.

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Job Summary

The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management. The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.

Job Description

Overview

The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management.

The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations.

This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.

Essential Functions

1. Reviews invoices and payment requests for appropriate documentation and approval.
2. Enters invoices into accounting system accurately with three-way matching: Vendor invoices to POs to receiving documents with a detailed audit of invoices for price, quantity, and variances.
3. Processes payment requests, employee mileage and travel expense.
4. Verifies vendor name, invoice date, invoice number, invoice amount, remit-to address matches with entries made in our financial system.
5. Performs quality control on invoice entries from Accounts Payable Clerk I, II and III and other departments.
6. Conducts 2nd level of approval in financial system on invoices up to 150K.
7. Processes banking activities, (i.e., stop payments, voids, positive pay notifications).
8. Reconciles vendor statements against Salesforce invoice tracking report.
9. Responds to vendor inquiries and resolves invoice and payment discrepancies.
10. Communicates with A/P Manager to relay information regarding vendor accounts when assistance is needed.
11. Provides feedback for performance reviews.
12. Assists in the implementation of new processes, systems and programs and evaluate their efficacy in daily operations.
13. Develops training documents for departmental processes to increase effectiveness of task transitions.
14. Works on special projects as assigned by the Accounts Payable Manager.
15. Performs all other duties as assigned.

Minimum Qualifications

Education

Associate degree.

Experience

Three (3) years relevant accounting systems with strong A/P experience in a computerized environment is required.

Licenses and Certifications

None

Preference(s)

Associates degree in Business Administration, Finance, Accounting or related field. or Bachelor's degree. and 10-key by touch and strong data entry skills. Knowledge of CGI financial system and Salesforce is highly desirable.

* Minimum Qualification Notation

All qualifying information outlined in the minimum qualifications section: including education, experiences, and licenses/certifications MUST be included in the respective sections of the application (not simply the attachments - for example: resumes or cover letters) to be considered for this position.

Knowledge, Skills, and Abilities

1. Ability to work in a fast paced, high transaction environment with strong organizational, attention to detail and multi-tasking skills.
2. Ability to work well under pressure and easily adapts to changes in priorities.
3. Ability to consistently exhibiting high productivity while not sacrificing quality.
4. Detail oriented with strong follow through and able to prioritize multiple projects.
5. Excellent verbal and written communication skills, including active listening and telephone manner.
6. Strong analytical, interpersonal and time management skills with the ability to work in a team environment.
7. Excellent customer service focus with a strong sense of urgency in responding to customer needs.
8. Intermediate to advance bookkeeping and accounting knowledge.
9. Advance proficiency with Microsoft Excel and other MS Office products, and accounts payable software.

Salary Range

$26.65 - $31.28

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.