Administrative Supervisor 1 - Finance

New-Jersey-Courts; Ocean Township (NJ); Hybrid; USD 67,000 - 109,000; Full time

Job summary

The Superior Court of New Jersey, Monmouth Vicinage, seeks a highly motivated Administrative Supervisor 1 for the Finance Division in Ocean Township. The role oversees a diverse team, handles court-held funds, and ensures revenue operations with rigorous internal controls.

You will travel between the Monmouth County Courthouse and Ocean Township, with a hybrid schedule offering up to 2 days remote work, subject to program requirements and secure home internet access.

Qualifications

• Bachelor's degree with 21 credits in accounting or related fields and three years of paraprofessional/professional experience.
• At least three years in accounting, accounts payable, auditing, purchasing, budgeting, cash management or financial analysis.
• Substitution: 21 credits may substitute with experience; master’s degree or CPA may substitute for one year of general experience.
• Education note: degrees from outside the US must be evaluated by a recognized service.
• New Jersey residency requirement details are described in the posting.

Responsibilities

• Supervise, mentor, and coach staff by distributing and prioritizing work and monitoring productivity.
• Manage cash control and revenue-processing functions including daily cash register balancing and deposit preparation.
• Review and interpret financial records for accuracy and compliance with policies and procedures.
• Monitor disbursements and conduct court-ordered audits as applicable.
• Provide customer service and respond to inquiries from judges, staff, and external agencies regarding policies.
• Serve as liaison with court divisions and outside agencies to support communication.
• Participate in team meetings and maintain proficiency in Microsoft Excel.

Skills

Staff supervision

Cash handling

Customer service

Financial analysis

Communication

Liaison

Education

Bachelor's degree + 21 accounting credits

Tools

Microsoft Excel

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $67,236.14 to $109,298.70 for Schedule A, and $67,236.14 to $103,833.79 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 29, 2015, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 29, 2015, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Superior Court of New Jersey, Monmouth Vicinage, is seeking a highly motivated, customer service-oriented Administrative Supervisor 1 for the Finance Division. Under the general direction of the Court Executive 1B (Assistant Finance Division Manager), the selected candidate will perform professional administrative and cash management duties related to court-held funds and revenue operations. This position also includes supervising a diverse team in the Finance Division's Fee Office at the Ocean Township location. The position also requires travel between the Monmouth County Courthouse and the Ocean Township location.

REMOTE WORK:

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

Responsibilities include, but are not limited to:

• Supervise, mentor, and coach staff by distributing and prioritizing work, assessing training needs, establishing performance goals and standards, and monitoring productivity.
• Manage and perform cash control and revenue-processing functions, including daily cash register balancing, deposit preparation, reconciliations, and the processing and recording of payments received by mail and over the counter.
• Review, verify, and interpret financial, accounting, and statistical records to ensure completeness, accuracy, and compliance with Judiciary policies, internal controls, procedures, and court rules.
• Monitor, screen, prepare, and process disbursements, including conducting court-ordered child support audits.
• Provide customer service and respond to inquiries from judges, court staff, other court divisions, and external agencies regarding Judiciary financial policies and procedures.
• Serve as a liaison with court divisions, vicinages, and outside agencies to support effective communication and working relationships.
• Manage and participate in team and work unit meetings.
• Demonstrate proficiency in Microsoft Excel.
• Perform other related duties as assigned.

Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credits hours in accounting, business administration, economics, public administration statistics, mathematics, data analytics or financial-related courses. Six of these credit hours must be in accounting and three years of paraprofessional and/or professional experience, one year of which shall have included experience in accounting, accounts payable, auditing, purchasing, budgeting, cash management and/or financial analysis.

Substitution: Applicants who do not possess the required education but do possess the required 21 credit hours in accounting, business administration, economics, public administration, statistics, mathematics, data analytics or financial-related courses, including six (6) accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master’s degree from an accredited college or university in business or public administration, economics, accounting, statistics, mathematics, data analytics or finance may be substituted for one year of general experience as indicated above –OR– a CPA designation may be substituted for one year of general experience as indicated above.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/))

Important Note: Unofficial College or University transcript must be included in your application in order to be considered.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice