Administrative Supervisor 1 - Finance

New Jersey Courts; New Jersey; Hybrid; USD 67,000 - 109,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days

Job summary

The Superior Court of New Jersey, Monmouth Vicinage, is seeking an Administrative Supervisor 1 for the Finance Division. The role oversees cash management, revenue operations, and a diverse team at Ocean Township with occasional travel between locations.

The position requires a bachelor’s degree with accounting coursework and relevant experience, plus a willingness to work in a hybrid environment with remote work up to two days. Strong Excel skills are essential.

Qualifications

• Bachelor's degree required with 21 accounting credits and 3 years of paraprofessional/professional experience in accounting, cash handling or financial analysis.
• Masters in business/public administration or CPA designation may substitute for experience.
• Degrees outside the United States must be evaluated by a recognized evaluation service.

Responsibilities

• Supervise, mentor, and coach staff, assign tasks, and monitor performance.
• Manage cash control and revenue-processing: balancing, deposits, reconciliations, and recording payments.
• Review financial records for accuracy and compliance with policies and procedures.

Skills

Customer service

Supervisory/leadership

Communication

Education

Bachelor's degree with 21 accounting credits

Tools

Microsoft Excel

Job description

Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY

The salary range for this position is $67,236.14 to $109,298.70 for Schedule A, and $67,236.14 to $103,833.79 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 29, 2015, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 29, 2015, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Superior Court of New Jersey, Monmouth Vicinage, is seeking a highly motivated, customer service-oriented Administrative Supervisor 1 for the Finance Division. Under the general direction of the Court Executive 1B (Assistant Finance Division Manager), the selected candidate will perform professional administrative and cash management duties related to court-held funds and revenue operations. This position also includes supervising a diverse team in the Finance Division's Fee Office at the Ocean Township location. The position also requires travel between the Monmouth County Courthouse and the Ocean Township location.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

Regular and predictable physical presence at the worksite is an essential function of this position.

Responsibilities Include, But Are Not Limited To

• Supervise, mentor, and coach staff by distributing and prioritizing work, assessing training needs, establishing performance goals and standards, and monitoring productivity.
• Manage and perform cash control and revenue-processing functions, including daily cash register balancing, deposit preparation, reconciliations, and the processing and recording of payments received by mail and over the counter.
• Review, verify, and interpret financial, accounting, and statistical records to ensure completeness, accuracy, and compliance with Judiciary policies, internal controls, procedures, and court rules.
• Monitor, screen, prepare, and process disbursements, including conducting court-ordered child support audits.
• Provide customer service and respond to inquiries from judges, court staff, other court divisions, and external agencies regarding Judiciary financial policies and procedures.
• Serve as a liaison with court divisions, vicinages, and outside agencies to support effective communication and working relationships.
• Manage and participate in team and work unit meetings.
• Demonstrate proficiency in Microsoft Excel.
• Perform other related duties as assigned.

Qualifications

Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credit hours in accounting, business administration, economics, public administration statistics, mathematics, data analytics or financial-related courses. Six of these credit hours must be in accounting and three years of paraprofessional and/or professional experience, one year of which shall have included experience in accounting, accounts payable, auditing, purchasing, budgeting, cash management and/or financial analysis.

Substitution:

Applicants who do not possess the required education but do possess the required 21 credit hours in accounting, business administration, economics, public administration, statistics, mathematics, data analytics or financial-related courses, including six (6) accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master's degree from an accredited college or university in business or public administration, economics, accounting, statistics, mathematics, data analytics or finance may be substituted for one year of general experience as indicated above -OR- a CPA designation may be substituted for one year of general experience as indicated above.

Education Note:

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Important Note:

Unofficial College or University transcript must be included in your application in order to be considered.

Supplemental Information

Driver's License:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-877-204-4442 (toll free call)

Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)