Administrative Supervisor

Adult Correction; North Carolina; On-site; USD 43,000 - 76,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community 3/5

Paid Parental Leave

Job summary

NC Department of Adult Correction is seeking an Administrative Supervisor to lead a team of Administrative Specialists within Support Services, Business Operations. You will manage accounts payable, procurement, e-billing, and related financial tasks to ensure accuracy and timely processing.

This role requires daily on-site work at the Raleigh location, with standard hours, and may include some weekend duties to meet organizational demands. State benefits apply.

Qualifications

• Experience in purchase order creation and tracking, funds reconciliation, and paying invoices.
• Experience researching and auditing complex data to resolve customer inquiries.
• Experience processing travel reimbursements.
• Customer service and dispute resolution experience.
• Proficiency in MS Office and procurement software.
• Direct supervisory experience over a team of 3+ employees.

Responsibilities

• Lead and inspire a team of Administrative Specialists, providing daily leadership and direction.
• Oversee accounts payable management, purchase order and requisition processes, and credit card reconciliations.
• Streamline procurement and inventory management, ensuring timely payments to vendors.
• Oversee the e-billing team to verify, process, and reconcile electronic payments.

Skills

Purchase order creation

Funds reconciliation

Invoice payments

Data research / auditing

Travel reimbursements

Customer service

Supervisory experience

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Job description

Agency Adult Correction Division COO - Administration

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The Administrative Supervisor position will be part of the Support Services, Business Operations section. As a leader, you will oversee a talented group of 6 Administrative Specialists who play a key role in supporting critical functions such as accounts payable, procurement, e-billing, p-card reconciliations, and internal logistics. If you're ready for a role where you can grow professionally and drive success in a high-performance environment, this is the position for you!

Key Duties

• Lead and inspire a team of 6 Administrative Specialists: Provide daily leadership, guidance, and direction to your team. You'll ensure they meet service goals and deadlines while upholding accuracy, efficiency, and excellence in all administrative tasks.
• Oversee accounts payable management: Manage purchase order and requisition processes, accurately reconcile credit card transactions, and ensure timely and accurate payment of invoices using the organization's financial systems. All payments must align with project and budget codes for full transparency.
• Streamline procurement and inventory management: Ensure your team is entering requisitions, tracking purchase orders, and managing inventory efficiently. Ensure compliance with internal procurement policies and timely payment to vendors, contractors, and stakeholders.
• E-billing & payment oversight: Oversee the e-billing team to verify, process, and reconcile electronic payments, ensuring accuracy and proper allocation to the correct projects and budget codes.

Work Location and Schedule

This position requires the daily commute to Business Operations, 2020 Yonkers Rd Raleigh, NC. This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday - Friday from (8:00 AM to 5:00 PM) and may require some weekend work to meet the demands of the organization. This position is NOT expected to be Hybrid or Remote work eligible.

Knowledge Skills and Abilities / Management Preferences

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience in three of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, researching and/or auditing complex data to resolve customer inquiries, and processing travel reimbursements.
• Demonstrated customer service and dispute resolution experience.
• Proficient in technical tools: Intermediate skills in Microsoft Office Suite (Excel, Word, Outlook) with strong familiarity in financial management systems and procurement software.
• Direct supervisory experience over a team of 3 or more employees.

Salary Range $43,267 - $75,718

NC 10

The Posting Will Close At 11:59 P.M. The Night Before The End Date

State Benefits Information

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

The Support Services Divis ion oversees the operations and infrastructure that sustain facilities within the Department of Adult Correction. Responsibilities include facility maintenance, fleet and warehouse management, food services, construction and renovation projects, and energy efficiency. This division plays a vital role in supporting daily operations and long‑term planning.

Division of Engineering, Construction, and Maintenance (DECM) operates as the NCDAC Capital Project Coordinator (CPC) and is tasked with coordinating all capital improvement and renovation and repair projects with the State Construction Office (SCO) and serves as the DAC representative on all matters involving the State Property Office and State Building Commission. Our unified purpose is to provide architectural and engineering support, sustainability, efficiency, and resiliency p