Administrative Staff Specialist

MCVP MCV Associated Physicians (DBA); United States; Vor Ort; USD 32.000 - 49.000; Vollzeit

Zusammenfassung

VCU Health is seeking an Administrative Staff Specialist to support the Department's administrative and secretarial needs. The role includes budget monitoring, accounts payable/receivable, vendor reconciliations, personnel file maintenance, and coordinating patient registration and appointment scheduling.

This position also handles insurance verification updates and adheres to hospital policies. The successful candidate will have a minimum of four years of related experience, proficiency with

Qualifikationen

• Minimum of four (4) years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendaring.

Aufgaben

• Coordinate recruitment activities and scheduling of interviews with applicants.
• Manage daily administrative tasks and staff calendars.
• Arrange business travel for new recruits and current departmental faculty.
• Order supplies and maintain office equipment.

Kenntnisse

Secretarial/administrative experience

Microsoft Office

Email/calendar management

Ausbildung

High School Diploma or equivalent

Associate Degree in Business/Accounting or related field

Jobbeschreibung

The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented. The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED: Minimum of four (4) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED: Five (5) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting

Education/training REQUIRED: High School Diploma or equivalent

Education/training PREFERRED: Associate Degree in Business, Accounting or related field from an accredited program

Independent action(s) required: Coordinates recruitment activities and scheduling of interviews with applicants. Performs daily activities with minimal supervision. Ability to work in a fast pace environment; proactively resolve problems with minimal supervision. Provide new faculty member orientation. Manage multiple physician calendars and appointments. Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members. Orders supplies/equipment. Arranges for the repair and maintenance of office equipment

Supervisory responsibilities (if applicable): N/A

Additional position requirements: Work schedule may change based on department's needs

Age Specific groups served: All

Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Lifting 20-50 lbs. Activities: Prolonged standing Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range $23.18 - $35.92 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

Days EEO Employer/Disabled/Protected Veteran

We have it all:

• One college and four health sciences schools
• An academic medical center
• A Level I trauma center
• One of only two NCI-designated cancer centers in Virginia
• The region’s only full-service children’s hospital
• More than 800 physicians in 200 specialties
• With a community health center, dedicated research teams, facilities and valued partners in every field

Our medical teams are top notch. And we’re not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all-around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.