Administrative Specialist Senior (Non-Merit)

Commonwealth of Kentucky; Kentucky; On-site; USD 40,000 - 60,000; Full time

Job summary

Commonwealth of Kentucky, Appalachian Challenge Academy, is hiring an Administrative Specialist Senior to provide high-level administrative support to staff and leadership handling complex agency operations. The role involves managing regulated processes, research, and coordination with internal and external stakeholders.

The position requires a bachelor's degree and at least three years of professional administrative experience.

Qualifications

• Bachelor's degree required.
• Three years of professional administrative experience required.
• Education can substitute for experience and vice versa per policy.

Responsibilities

• Prioritizes and manages Mentor caseload for ACA youth participants.
• Monitors and supports ongoing mentoring relationships.
• Tracks placement of program graduates during Post-Residential phase.
• Assists in coaching and tracking placement plans during residential phase.
• Supports Cadet/Mentor relationship and maintains Cadet contact as needed.
• Reports deficiencies in Cadet/Mentor relationships to Program Coordinator immediately.
• Develops procedures to gather and analyze program data on Cadet graduates' post-residential performance.
• Ensures data entry into the Cadet Tracking database per ACA and NGB policy.
• Instructs Mentors to ensure compliance with ACA/NGB policy.
• Promotes placement for Cadet graduates and tracks post-residential activities.
• Creates multimedia presentations for community engagement and recruitment.
• Serves as creator for promotional publications and event documentation.

Skills

Organizational skills

Communication

Education

Bachelor's degree

Job description

Advertisement Closes

10/14/2026 (11:59 PM ET)

2605357

Administrative Specialist Senior (Non-Merit)

Pay Grade 13

Salary

$40,070.64 - $60,106.80 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

General Government Cabinet | Department of Military Affairs

Location

465 Grays Drive

Grays Knob, KY 40829 USA

Description

The Appalachian Challenge Academy is hiring an Administrative Specialist Senior positions that provides high-level professional administrative support to internal staff and leadership related to an agency’s business operations. Performs duties in the oversight of intricate processes such as activities involving mandated regulations or procedures, comprehensive research, or collaboration with internal and external stakeholders.

Responsibilities Include But Are Not Limited To The Following

• Prioritizes and manages assigned Mentor caseload for the Appalachian Challenge Academy (ACA) youth participants.
• Monitors and supports the ongoing mentoring relationship.
• Tracks the placement of program graduates during the Post-Residential phase.
• In coordination with other Case Managers, assists in coaching and tracking the placement plans and progress of student Cadets during the residential phase.
• Supports and facilitates the Cadet/Mentor relationship.
• Maintains contact as necessary with Cadet Mentors to ensure required contact with Cadets are occurring.
• Reports and documents any deficiencies in Cadet/Mentor relationships to Program Coordinator immediately.
• Develops effective procedures to gather and analyze program data on each Cadet graduate's post- residential performance or placement to assist in program analysis and operational planning.
• Ensures all assigned Mentor/Cadet contact, Cadet placement, and other required information is entered into the Cadet Tracking database IAW ACA and NGB policy.
• Instructs and ensures compliance of all Mentors with NGB and ACA policy.
• Promotes positive placement for Cadet graduates and tracks the post-residential activities and placement of ACA graduates.
• Creates or implements effective multimedia presentations that are designed to promote-community engagement, as well as mentor, volunteer recruitment.
• Will service as the creator for promotional publications that promote the Academy in areas such as but not limited to Academy Newsletters, promotional social media videos and photography, special Academy event documentation and promotion.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

If you have questions about this advertisement, please contact Crystal Simpson at [e-mail] or 502-607-1541.

An Equal Opportunity Employer M/F/D