Administrative Specialist—R&D Operations & Executive Support

Teledyne Scientific & Imaging; Thousand Oaks (CA); On-site; USD 45,000 - 59,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401(k) with company match

Educational tuition reimbursement

Paid vacation and holidays

Job summary

Teledyne Scientific & Imaging is seeking an Administrative Assistant to support management and staff across multiple locations. The role emphasizes efficient daily operations, travel coordination, and expense processing, leveraging Costpoint and SharePoint.

Ideal candidates have 6–8 years of administrative experience, strong MS Office skills, and excellent organizational abilities. This position offers competitive pay, benefits from day one, and room to grow within a leading R&D organization.

Qualifications

• Associate’s degree in Administration, Business, or a related field or equivalent experience.
• 6–8 years of progressively responsible administrative or office support experience.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal, communication, organizational, and multitasking skills.
• Exceptional attention to detail with the ability to maintain accurate records and documentation.
• Ability to work independently, exercise sound judgment, and manage multiple priorities with minimal supervision.
• U.S. Citizenship required; finance or accounting support experience is a plus.

Responsibilities

• Provide administrative and office support to management and staff, ensuring efficient daily operations across multiple locations.
• Utilize Costpoint and SharePoint systems to support business activities and maintain records.
• Coordinate travel authorizations, reservations, conference registrations, and expense report processing.
• Submit purchase requisitions and manage approved purchases using a company procurement card.
• Organize meetings and events, including scheduling, room setup, IT coordination, and catering arrangements.
• Support visitors, badge access requests, new hire onboarding preparations, and proposal approval activities.
• Deliver administrative, operational, and financial tracking support while serving as backup support for executive leadership.

Skills

Interpersonal

Organization

Multitasking

Attention to detail

Independent work

Education

Associate's degree in Admin/Business or related

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Teledyne Scientific & Imaging is seeking an Administrative Assistant to support management and staff across multiple locations. The role emphasizes efficient daily operations, travel coordination, and expense processing, leveraging Costpoint and SharePoint.

Ideal candidates have 6–8 years of administrative experience, strong MS Office skills, and excellent organizational abilities. This position offers competitive pay, benefits from day one, and room to grow within a leading R&D organization.