Administrative Specialist – Procurement & Contracts

State of Maryland; Northern (KY); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Personal Leave

Annual Leave

Sick Leave

Parental Leave

Holidays

Pension

Job summary

State of Maryland’s Department of Public Safety and Correctional Services seeks an Administrative Assistant in Somerset County, at the Eastern Correctional Institution. You will support the East Region Maintenance Manager, organize design files, and manage procurement paperwork and contracts.

The role requires several years of secretarial experience, strong typing, and proficiency with MS Office. Benefits include substantial leave, pension, and a structured examination process for advancement.

Qualifications

• Education: High school graduate or GED.
• Five years of secretarial or clerical typing experience.
• Additional experience may substitute education on a year-for-year basis.
• Military service may substitute for required experience on a year-for-year basis.

Responsibilities

• Provide administrative support to the East Region Maintenance Manager and maintain design/construction files.
• Process contractor requisitions, invoices, and prepare contracts and specifications.
• Assemble PSPRB items, manage agenda, track finances, and draft BPW/PSPRB items.
• Prepare routine correspondence, meeting agendas, calendars, notices, and minutes.

Skills

Secretarial experience

Typing

Administrative support

MS Office

Education

High school diploma or GED

Tools

CMMS

Purchase orders

Job description

State of Maryland’s Department of Public Safety and Correctional Services seeks an Administrative Assistant in Somerset County, at the Eastern Correctional Institution. You will support the East Region Maintenance Manager, organize design files, and manage procurement paperwork and contracts.

The role requires several years of secretarial experience, strong typing, and proficiency with MS Office. Benefits include substantial leave, pension, and a structured examination process for advancement.