Administrative Specialist (Per Diem)

UNC REX Healthcare; Chapel Hill (NC); On-site; USD 25,706 - 36,520; Full time

Job summary

Join a forward-thinking organization dedicated to enhancing community health. As an Administrative Specialist, you will play a crucial role in coordinating appointments and supporting oncology departments. This position offers the opportunity to engage with a diverse team, improve operational processes, and contribute to patient care. If you are customer-focused, detail-oriented, and eager to learn, this role is perfect for you. Work in a supportive environment that values your contributions and fosters professional growth. Embrace the chance to make a difference in the lives of patients and their families while enjoying the benefits of a respected healthcare system.

Qualifications

• Two years of clerical or administrative experience required.
• Customer-focused with strong technical skills in Microsoft Office.

Responsibilities

• Coordinate appointments and maintain daily reports.
• Participate in quality improvement activities and staff meetings.

Skills

Customer Focus

Technical expertise in Microsoft Office

Coachability

Accountability

Conflict Resolution

Problem Solving

Education

High School diploma or GED

Bachelor's degree

Associate's degree

Tools

Scheduling system

Microsoft Office

Job description

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

Under general supervision, the Administrative Specialist PD will coordinate appointments in the NC Cancer Hospital via our various clinics and the standard established processes. Daily activity includes coordination and overseeing complex scheduling, maintaining daily reports, participates in projects and operation support, assist with development of departmental and program standards, and providing professional assistance to physicians, nursing, clinics, and management staff.

Responsibilities:

1. Float as needed within the Oncology Administrative departments per operational needs.
2. Cross-train and cross coverage with other disease groups as needed.
3. Complex coordination of appointments.
4. Maintain work queues scheduling requests for various disease groups.
5. Answer incoming calls and return calls from voicemail.
6. Participate in department quality improvement activities.
7. Attend daily huddles and monthly staff meetings.

Other Information

Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Two (2) years of clerical or administrative experience
● If Bachelor's degree, no years of clerical or administrative experience
● If Associate's degree, one (1) year of clerical or administrative experience
Knowledge/Skills/and Abilities Requirements:
● Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems.
● Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate.
● Coachability: Receptive to feedback, willing to learn and embraces continuous improvement.
● Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements.
● Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan.
● Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee.
● Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation.
● Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Job Details

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Oncology Return Patient Access

Work Type: Per Diem

Standard Hours Per Week: 10.00

Salary Range: $18.66 - $26.51 per hour (Hiring Range)
Pay offers are determined by experience and internal equity.

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.