Administrative Specialist - Parks & Recreation Operations

City-of-Lansing,-Michiga; Lansing (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Lansing is seeking an Administrative Specialist 30 to provide comprehensive administrative support for the Parks & Recreation Department. You will serve as the liaison to the Director and community groups while leading the administrative support staff to meet department needs.

You will manage reporting, accounting tasks, budgeting materials, and document control using Laserfiche, City Works, and Microsoft Office tools. A valid driver’s license and related experience are required.

Qualifications

• Associate degree in Business/Accounting or related field with 3–5 years in scheduling, bookkeeping, accounting, or AP/AR.
• Must possess and maintain a valid driver’s license and meet city driving record standards.

Responsibilities

• Provide administrative, clerical, and training support; liaise with department directors, staff and outside agencies.
• Process daily to year-end reporting of transactions, rentals, fees, and class registrations; balance cash and prepare deposits.
• Create and maintain spreadsheets and presentations for capital improvement projects and budget materials.
• Upload council resolutions into Laserfiche; coordinate with City Attorney on language and schedule passage.
• Prepare and manage licenses, leases and contracts; track expirations and prepare new documents.
• Train and supervise staff on deposits and cash handling procedures; audit deposits and maintain account numbers.
• Enter online work orders and requests in CityWorks for facilities, events and repairs.
• Demonstrate proficiency with Laserfiche, Civic Clerk, City Works, PowerPoint, Word.
• Obtain bids, research costs, draft memos for purchases; track deliveries and inventory.

Skills

Administrative support

Bookkeeping

Payroll

Budgeting

Reporting

Supervising staff

Liaison

Education

Associate degree in Business/Accounting

Tools

Laserfiche

Civic Clerk

City Works

PowerPoint

Microsoft Word

Excel

Job description

The City of Lansing is seeking an Administrative Specialist 30 to provide comprehensive administrative support for the Parks & Recreation Department. You will serve as the liaison to the Director and community groups while leading the administrative support staff to meet department needs.

You will manage reporting, accounting tasks, budgeting materials, and document control using Laserfiche, City Works, and Microsoft Office tools. A valid driver’s license and related experience are required.