Administrative Specialist - Panama City FL

Applied Technical Systems; Panama City (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Applied Technical Systems is seeking an Administrative Specialist in Panama City, FL. The role focuses on office management, clerical tasks, and coordinating meeting schedules to support multiple departments.

Ideal candidates have 3–4 years of experience, strong attention to detail, and proficiency with Adobe products and MS Office. The position requires the ability to multitask in a fast-paced environment and effective communication across teams.

Qualifications

• HS diploma or GED required; an Associate's degree may be preferred.
• 3–4 years of experience.
• Ability to work without direction, with strict attention to detail.
• Working knowledge of Adobe products and MS Office.
• Strong communication skills and highly organized.

Responsibilities

• Active participation in office management, including handling general clerical tasks.
• Organize and prepare meeting schedules for various departments.
• Ensure meeting spaces are properly requisitioned ahead of schedule.
• Manage office equipment and supplies, and ordering new equipment and supplies as needed.
• Work collaboratively with other departments to help solve clerical issues.
• Offer assistance to accounting department to provide manage invoices, payments, and receipts.
• Confer with human resources department to provide assistance with personnel databases, reporting requirements and other duties.
• Represent department managers or other senior‑level officers in meetings, including taking notes and recordings as needed.

Skills

Attention to detail

Time management

Strong communication

Self-motivated

Ability to work under pressure

Education

High School diploma or GED

Associate’s degree in office administration (preferred)

Tools

Adobe products

Microsoft Office Suite

Microsoft Outlook

Job description

Job Title

Administrative Specialist - Panama City FL

Education

High School

Location

Panama City - Panama City, FL US (Primary)

Career Level

Experienced (Non-Manager)

Category

Administrative / Clerical

Salary Grade

Job Type

Full-time

Travel

0 - 25%

Job Description

We are seeking a Administrative Specialist to join our ranks.

This work is both high profile and complex, so we are looking for problem‑solvers who are able to work quickly to provide innovative solutions.

The tight deadlines means that this person must also be flexible enough to jump in when and where needed. Here are some additional specs for the position.

Responsibilities For Administrative Specialist

• Active participation in office management, including handling general clerical tasks
• Organize and prepare meeting schedules for various departments
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Manage office equipment and supplies, and ordering new equipment and supplies as needed
• Work collaboratively with other departments to help solve clerical issues
• Offer assistance to accounting department to provide manage invoices, payments, and receipts
• Confer with human resources department to provide assistance with personnel databases, reporting requirements and other duties
• Represent department managers or other senior‑level officers in meetings, including taking notes and recordings as needed

# of Hires Needed

1

Hiring Manager

Chapman, Krista (Management Analyst II - Maintenance Support Group (1.01))

Job Requirements

• HS diploma or GED is a must. An Associate's degree in office administration or a related field may be preferred
• 3-4 years of experience
• Ability to work without direction, with strict attention to detail
• Working knowledge of Adobe products
• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
• Experience using business email services, such as Microsoft Outlook
• Comfort multitasking and handling multiple requests from different individuals and departments
• Ability to work quickly and in a potentially high‑stress environment
• Strong communication skills and extremely self‑motivated when managing communication channels
• Highly organized and capable of creating organizational systems that others easily utilize