Administrative Specialist IV: Referrals & EHR/Data Entry

Automatic Data Processing, Inc.; Jourdanton (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Automatic Data Processing, Inc. in Jourdanton, TX is seeking an Administrative Specialist IV to provide clerical support, manage referrals, enrollment data, and essential EHR data entry while ensuring program requirements are met.

The role involves serving as the first point of contact for referrals, handling data entry from referral to closure, and assisting with filing, forms, packets, and scheduling. Travel to other sites may be required, with mileage reimbursement for business use.

Qualifications

• Graduation from an accredited high school or equivalency (GED) with 2 years' experience with computers and routine office systems.
• Must posses basic accounting and excellent customer service skills.
• Must possess proficiency with computer and Microsoft Office programs.
• Must be able to type 45 wpm.
• Must have a valid Texas driver's license.
• Possesses ability to effectively communicate with families, staff, and community.

Responsibilities

• Under the direct supervision of the Site Team Leader, the Administrative Specialist provides clerical support to ensure that agency and program requirements are met.
• This position is the first point of contact for referrals and referral sources.
• This position maintains referral and enrollment data, meets duties related to data entry from referral to closure in the agency EHR, assists in maintaining records, and provides administrative support to the team.
• This position will receive and route ECI referrals, complete data entry, create requisitions, manage correspondence, assist with filing, create forms, prepare packets, schedule services, order supplies and materials, maintain inventory, manage the building and vehicles, and complete and submit agency monthly reports.
• This position will obtain verification of benefits and pre-authorization of services. May require travel to other sites and requires the use of eprsonal vehicl if an agency vehicle is not available. Mileage will be reimbursed for agency business if personal vehicle is used.

Skills

Typing 45 wpm

Customer service

General computer skills

Microsoft Office

Communication

Driving license

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Electronic Health Record (EHR) system

Job description

Automatic Data Processing, Inc. in Jourdanton, TX is seeking an Administrative Specialist IV to provide clerical support, manage referrals, enrollment data, and essential EHR data entry while ensuring program requirements are met.

The role involves serving as the first point of contact for referrals, handling data entry from referral to closure, and assisting with filing, forms, packets, and scheduling. Travel to other sites may be required, with mileage reimbursement for business use.