Administrative Specialist (Intermediate) – Notary & Bilingual

County of El Paso; Town of Texas (WI); On-site; USD 48,000 - 62,000; Full time

Job summary

County of El Paso seeks an Administrative Specialist to perform complex clerical and administrative duties across multiple units. The role requires strong organizational and data-entry capabilities, with duties ranging from reception to records management and budget monitoring.

Applicants may need an Associate degree or equivalent, plus two years of admin experience; Notary Public certification may be required, and bilingual ability in Spanish is a plus.

Qualifications

• Associate degree or certificate in business or related field with two years of admin/support experience.
• Or equivalent combination of experience and training meeting required knowledge and abilities.
• May require bilingual ability in Spanish.
• Notary Public certification may be required.

Responsibilities

• Perform administrative and clerical tasks: typing, correspondence, reports, and emails.
• Data entry, mail processing, scheduling, ordering supplies, and photocopying.
• Serve as first point of contact for inquiries about a program and services.
• Assist with front desk coverage and provide information or guidance.
• Substitute duties to maintain continuity of operations.
• Support customer service and confidentiality; participate in training to develop leadership and technical skills.
• Process requisitions and maintain unit budgets; organize supply rooms and inventory.
• Coordinate interns/volunteers orientation and ensure policy compliance.

Skills

Planning

Organizational skills

Attention to detail

Independent work

Team collaboration

Monitoring/auditing

Security compliance

MS Office

Education

Associate degree or certificate in business or related field

Tools

Windows

Microsoft Word

Excel

PowerPoint

Outlook

Publisher

Job description

County of El Paso seeks an Administrative Specialist to perform complex clerical and administrative duties across multiple units. The role requires strong organizational and data-entry capabilities, with duties ranging from reception to records management and budget monitoring.

Applicants may need an Associate degree or equivalent, plus two years of admin experience; Notary Public certification may be required, and bilingual ability in Spanish is a plus.