Administrative Specialist III

University of California; Oregon (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of California is seeking an Administrative Specialist III to coordinate office activities, manage reports, and develop policies. This role requires strong organizational and communication skills, with a focus on supporting a diverse work environment. The position offers a comprehensive benefits package and opportunities for professional development.

Benefits

Health and Dental Insurance

Tuition Waivers

Retirement Program

Gym Membership

Wellness Incentives

Qualifications

• 3 years of experience in a related field.
• Knowledge of state, federal, and university regulations.

Responsibilities

• Coordinate office activities and prepare reports.
• Develop and recommend administrative policies.
• Assist in budget proposals and monitor expenditures.

Skills

Interpersonal Communication

Organizational Abilities

Research and Analysis

Education

High School Diploma

Specialized Training in Business Management

Job description

Will this position be Onsite, Remote, or Hybrid?

Will this position be Onsite, Remote, or Hybrid? Onsite

Position Information

Posting Number

Posting Number NC0652025

Working Title

Working Title Administrative Specialist III

Department Org

Department Org 347000 - Psychology & Counseling

Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni—who make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide remote work days may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Job Duties and Responsibilities

Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Skills Considered Essential for Success

-Knowledge of the organization and administration of higher education.
-Knowledge of state, federal, and university rules, regulations and procedures.
-Ability to work in a diverse and dynamic environment.
-Ability to work collaboratively and independently with common goals as a part of a team.
-Ability to make sound judgments.
-Effective interpersonal communication, writing, and organizational abilities.
-Civility in all interactions.
-Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND /OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS , EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS , UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE .

Preferred Education and/or Experience

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.

Founded in 1907, UCA has an enrollment of nearly 10,000, of which more than 20% are graduate students. The university offers more than 150 undergraduate and graduate certificate and degree programs, including doctoral programs in six disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions to research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

Desired start date 06/01/2025

Position Summary and Qualifications

License(s)/Certifications

Physical Demands Checklist

Physical Demands Checklist Sitting, Kneeling, Standing, Balancing, Lifting/Carrying, Walking

Physical Exertion

Physical Exertion Medium Work - Exerting 20-50 pounds, Primarily indoor work

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date

Open Date 05/14/2025

Close Date

Close Date 05/21/2025

Open Until Filled No

Special Instructions to Applicants

Posting Supplemental Questions

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