Administrative Assistant III - Campus Planning, Construction, and Sustainability

Austin Community College District; Highland (FL); On-site; USD 47,000 - 50,000; Full time

Job summary

A leading community college in Highland, Florida is seeking an Administrative Assistant III to provide clerical and administrative support. The role involves managing schedules, handling correspondence, and assisting in departmental procurement. Ideal candidates will have strong organizational and interpersonal skills, with a commitment to supporting diverse student populations. This full-time position offers a competitive salary within the range of $47,840 to $49,446.

Qualifications

• Two years related work experience required.
• Familiarity with serving diverse populations preferred.

Responsibilities

• Provide clerical and administrative support to the department.
• Gathers, compiles, and enters data producing reports.
• Maintains schedules, calendars, and appointments.

Skills

Interpersonal Skills

Organizational Skills

Problem Solving

Customer Orientation

Education

High school diploma or educational equivalent

Tools

MS Office Suite

Adobe Suite

Google Suite

Asana

MicroMain

Job description

Job Posting Closing Times : Job postings are removed from advertising at 12 : 00 A.M. on the closing date e.g. at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. AR 4.0300.01

If you are a current Austin Community College employee please click this link to apply through your Workday account.

Austin Community College is a public twoyear institution that serves a multicultural population of approximately 41000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access through traditional and distance learning modes to higher education and workforce training including appropriate applied baccalaureate degrees in our service area.

As a community college committed to our mission we seek to recruit and retain a workforce that :

Values intellectual curiosity and innovative teaching

Is attracted by the colleges mission to promote equitable access to educational opportunities

Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students lowincome students and students from underserved communities.

Focused on student academic achievement and postgraduate outcomes

Welcomes difference and models respectful interaction with others

Engages with the community both within and outside of ACC

Job Posting Title :

Administrative Assistant III Campus Planning Construction and Sustainability

Job Description Summary :

To provide clerical and administrative support.

Job Description :

Description of Duties and Tasks

1) Performs administrative duties for a department in support of staff efforts including examining and answering correspondence processing and prioritizing office communications processing mail answering the telephone and email arranging conference calls arranging conference rooms and maintaining or coordinating the departments schedule.

2) Performs clerical duties including correspondence ordering supplies and equipment maintaining files processing mail and duplication.

3) Develop signin sheets meeting agendas attend meetings to take meeting notes and proofread meeting notes.

4) Gathers compiles and enters data producing routine and specialized reports and documents; maintains files records logs and other tracking systems.

5) Design and produce handouts fliers newsletters brochures manuals or other documents; may maintain or update webpages or use social media.

6) Responds to and / or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students employees and the public.

7) Maintains schedules calendars and appointments which may include scheduling department meetings and events issuing invitations arranging for location and equipment typing minutes and preparing information packets.

8) Input budget figures prepare requisitions maintain budget sheets log and track expenditures or take payments or assist in departmental procurement processes.

9) Serve as a technical resource for computer hardware and software and other office equipment such as copiers and plotters.

10) May be assigned responsibility for special projects such as compiling information packets creating spreadsheets charts and graphs and other projects.

11) May oversee the work flow of others as appropriate.

Knowledge

• Office procedures and practices.
• Preparing and processing purchase orders and / or other purchasing liaison skills such as procurement card (PCard) reconciliation preparing requisitions etc.
• Managing the budget within assigned department.

Skills

• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills with attention to detail and followthrough.
• Entering data maintaining files and performing other clerical duties.
• Maintaining confidentiality of workrelated information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customerorientation when working with a diverse population.
• Problem solving skills to gather information to assist the department
• Use a variety of spreadsheet word processing database and presentation software.
• May also use social media work with desktop publishing and update webpages.
• Good at learning new technologies as they are needed.

Required Work Experience

• Two years related work experience.

Required Education

• High school diploma or educational equivalent.

Other Preferred Qualifications

• Familiarity with serving diverse populations. Familiarity with issues related to equity and inclusion.
• Work experience in the design and construction field.
• Familiarity with the following software : Ad Astra Google Suite Asana Adobe Suite MS Office Suite and MicroMain

Physical Requirements

• Work is performed in a standard office environment.
• Subject to standing walking sitting bending reaching pushing and pulling.
• Occasional lifting of objects up to 10 pounds.

Salary Range

47840 $49446

Number of Openings :

Job Posting Close Date :

Clery Act

As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an allinclusive list of duties and responsibilities of the job nor is it an allinclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or assigned. In addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 47840 - 49446

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Administrative Assistant Iii • Highland, Florida, USA