Administrative Assistant III - CLAS, Deans Office

Wayne State University; Detroit (MI); On-site; USD 52,000 - 63,000; Full time

Job summary

Wayne State University is seeking an experienced Administrative Assistant III for its Detroit campus. This full-time role involves managing financial and administrative activities for a large department, ensuring effective operations and compliance with university policies. The successful candidate will demonstrate strong communication and organizational skills, alongside significant supervisory experience.

Qualifications

• Graduation from an accredited college or equivalent experience.
• Extensive knowledge of accounting procedures and university policies.
• Significant supervisory experience.

Responsibilities

• Manage financial, personnel, facilities, and administrative activities.
• Supervise support staff and oversee workflow.
• Prepare departmental reports and proposals.

Skills

Communication

Organizational

Analytical

Education

Business Administration

Accounting

Tools

PC Applications

LAN Technologies

FMS

HRMS

PPS

GBS

Job description

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Pay Range

This range is provided by Wayne State University. Your actual pay will depend on your skills and experience — discuss with your recruiter for more details.

Base pay range: $52,400.00/yr - $52,400.00/yr

Position Overview

Wayne State University seeks an experienced Administrative Assistant III for its Detroit campus. The role involves managing financial, personnel, facilities, and administrative activities for a large, autonomous department within the university.

Key Responsibilities

1. Develop and coordinate departmental financial, personnel, facilities, and administrative activities.
2. Manage complex budget projections, compile financial reports, and oversee expenditures.
3. Develop and implement administrative policies and procedures.
4. Represent the department to external entities, interpret policies, and manage personnel actions.
5. Supervise support staff, oversee workflow, and provide training and evaluation.
6. Prepare departmental reports, proposals, and utilize administrative systems like FMS, HRMS, PPS, GBS.
7. Coordinate building maintenance, space utilization, and procurement activities.

Qualifications

• Graduation from an accredited college with coursework in business administration, accounting, or related fields, or equivalent experience.
• Extensive knowledge of accounting procedures and university policies.
• Significant supervisory experience.
• Strong communication, organizational, and analytical skills.
• Experience with PC applications, LAN technologies, and university administrative systems.
• Ability to meet deadlines, work under pressure, and operate independently.

Additional Details

Position located in the College of Liberal Arts & Science, Dean's Office. Full-time, regular employment with salary minimum of $52,400 and maximum of $62,877. Must adhere to collective bargaining agreements. Background checks required. Wayne State University is an equal opportunity employer encouraging applications from diverse backgrounds.