Administrative Specialist III

University of Arkansas - Monticello; Monticello (MN); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

University of Arkansas at Monticello is seeking an administrative professional to support the Division of Student Engagement and the Dean of Students. You will handle calendars, communications, and daily office tasks for multiple departments and student staff, ensuring confidentiality and policy compliance.

The role emphasizes organization, timely responses to inquiries, event coordination, and collaboration across housing, student programs, and counseling services in a university setting.

Qualifications

• Minimum qualifications include a formal education equivalent of a high school diploma for each position.
• Previous office management and/or administrative assistant experience.
• Experience working with a diverse student population in a educational setting.

Responsibilities

• Provide administrative support in the Division of Student Engagement for the Associate Vice Chancellor for Student Engagement and Dean of Students.
• Support AVC/DOS and all departments under their purview—Housing and Residence Life, Student Programs and Activities, Student Conduct and Title IX, Intramurals and Recreation, Counseling Services and Wellness Center.
• Maintain confidentiality and professionalism; manage AVC/DOS calendar and departmental calendar.
• Perform data entry and drafting/editing of internal and external correspondence, reports and materials.
• Greet visitors, answer phones, respond to inquiries, and refer issues according to university policies.
• Instruct and oversee student staff; oversee department purchasing, inventory and requisitioning.
• Assist in planning and coordinating special events and provide courteous, informed service.
• Comply with policies including FERPA and confidentiality; work under general supervision.
• Other duties as assigned.

Skills

Office management

Administrative experience

Diverse student population

Education

High school diploma

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

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If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

Type of Position:
Clerical

Workstudy Position:

No

Job Type:
Regular

Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas at Monticello

UAM, one of twenty campuses of the University of Arkansas System, is located in southeastern Arkansas in the beautiful timberlands, rich in outdoor recreation activities, and approximately 100 miles south of Little Rock. UAM is a comprehensive, residential and commuter, undergraduate institution also offering selected master’s degree programs.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Department:
Dean of Students

Department’s Website:

Summary of Job Duties:
Provides administrative support in the Division of Student Engagement specifically for the Associate Vice Chancellor for Student Engagement and Dean of Students. Provides support to all departments under the per view of AVC/DOS - Housing and Residence Life, Student Programs and Activities, Student Conduct and Title IX, Intramurals and Recreation, Counseling Services and Wellness Center.

Must be able to maintain confidentiality and professionalism at all times. Manage AVC/DOS calendar and appointments and maintain departmental calendar.

Perform a wide variety of administrative tasks including data entry and the drafting, editing and revision of internal and external correspondence, reports and other materials including notation.

Greet visitors, answer phones, respond to inquiries, and resolve issues based on established University policies and making appropriate referrals as needed.

Instruct and oversee the activities of student staff. Facilitate, monitor and or oversee department purchasing, inventory and requisitioning of supplies and equipment.

Assis in the planning and coordination of special events. Provide excellent service through courteous, informed, accessible and professional engagement.

Comply with all published University policies, procedures, guidelines and laws/regulations governing public employees, including but not limited to those related to document retention, FERPA and confidentiality.

Works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency policy.

Other duties as assigned

Qualifications:

Minimum qualifications include a formal education equivalent of a high school diploma for each position.

Previous office management and/or administrative assistant experience.

Experience working with a diverse student population in a educational setting.

Additional Information:

Salary Information:

$25,773

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Jessica L. Foxworth
Associate Vice Chancellor for Student Engagement and Dean of Students
University of Arkansas at Monticello
Student Success Center 201D
Monticello, Arkansas
[e-mail]
870.460.1110

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
N/A

Frequent Physical Activity:
N/A

Occasional Physical Activity:
N/A

Benefits Eligible:
Yes