Administrative Specialist II - UEC

State of South Carolina; South Carolina; On-site; USD 30,000 - 50,000; Full time

Job summary

A forward-thinking organization is seeking a dedicated administrative professional to support the South Carolina Department of Juvenile Justice. This role involves performing complex secretarial duties, maintaining vital records, and ensuring accurate information flow within the juvenile justice system. Ideal candidates will possess strong clerical skills, the ability to manage sensitive information, and a passion for making a positive impact on the lives of youth. Join a committed team that values your contributions and offers comprehensive benefits, including health insurance and generous leave policies. If you are ready to make a difference, this opportunity is for you.

Benefits

Public Service Loan Forgiveness Program

Employee Assistance Program (EAP)

Health, dental, and life insurance

15 days annual leave

15 days sick leave

13 paid holidays

State retirement plans

Discount Programs

Qualifications

• High school diploma required; clerical experience may substitute.
• Knowledge of office machines and filing systems necessary.

Responsibilities

• Completes youth transfer sheets and maintains accurate records.
• Prepares documents and ensures proper filing and correspondence.
• Tracks facility incidents and submits reports to administration.

Skills

Clerical Skills

Typing (35 wpm)

Communication Skills

Filing Systems Management

Office Equipment Operation

Education

High School Diploma

Associate Degree in Secretarial Science

Tools

Standard Office Machines

Computer Equipment

Job description

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people ofthe South Carolina Department of Juvenile Justice (DJJ).

MISSION:
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE:

Under general supervision, performs a variety of confidential and complex secretarial/administrative duties. This position ensures that accurate information on the youth being detained and is obtained from the security staff in order to maintain the flow of youth through the Juvenile Justice system.

JOB RESPONSIBILITIES:

Ensures youth transfer sheets are completed with attached labeled envelopes, education transcript, medical examination, Form 5, court order, medical necessities and psychiatric information.

Obtains all necessary signatures for completion of the reports, copies the reports, and ensures copy to master file and one copy is packaged to submit to County for court.

E-mails reports to requesting counties.

Ensures accurate information on the youths being evaluated is obtained from the clinical staff and combined into one report for the courts.

Prepares documents by utilizing skills of word processing to include accuracy of the keyboard and proper formatting.

Combines report ensuring JJMS numbers are correct.

Maintains control for correspondence, reports, and documents through reminder system; maintains the filing system for permanent youth records psychological records and notes.

Creates and submits weekly case review report to administrative and clinical staff on a weekly basis.

Files transfer forms, other pertinent information on the youth to the master file.

Creates and distributes the weekly trip list to administrative, security, clinical and county office staff.

Reviews, submits and tracks Negative Behaviors Reports.

Tracks all facility incidents and submits to drive.

Cross-trains to complete intake duties when necessary.

Performs other related duties deemed by the Supervisor.

STATE MINIMUM REQUIREMENTS:

A high school diploma. Related clerical experience may be substituted for a high school diploma.

ADDITIONAL REQUIREMENTS:

Considerable knowledge of care/operation of various types of standard office machines.

Considerable knowledge of correct English usage/ spelling/ functions.

Extensive ability to exercise judgment/ discretion to execute complex written/ oral instructions.

Considerable skill in establishing/ maintaining complex filing systems.

Applicants must have the ability to type at a corrected rate of 35 wpm.

Must be able to sit for prolonged periods, communicate orally and in writing, navigate building, operate office equipment, bend, stoop, lift and reach, able to lift 5 lbs.

Must work in an environment with incarcerated youth.

This position performs job duties relating to the custody control transport or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct/indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.

PREFERRED AGENCY REQUIREMENTS:

A high school diploma and two years of clerical experience, one year of which must have been in the operation of computer equipment; or an associate degree in secretarial science or another related field.

TheSouth Carolina Department of Juvenile Justiceoffers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m.on the stated closing date.

You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment.A resume may be attached to your application but not substituted for completing the work history section of the application.