Administrative Specialist II - (Temporary)

State of North Carolina; North Carolina; On-site; USD 28,000 - 41,000; Full time

Job summary

State of North Carolina's Office of State Human Resources, Temporary Solutions, seeks an Administrative Specialist II (S) to support daily operations at 1 S. Wilmington St, Raleigh.

This temporary role emphasizes accurate clerical work, file management, and coordination of security-related tasks. You must have a high school diploma or GED with four years of related administrative experience, or an equivalent combination.

Qualifications

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Fill in when the visitor coordinator is not available.
• Process all invoices related to security operations, stamping and obtaining management signatures.
• Review security procedures for accuracy and substance.
• Field customer requests (walk-ins and calls) and direct questions to the security operating center or resolve as needed.
• Receive and file all requests for keys, locks, and any other door-related needs.
• Act as one of two parking coordinators.
• Act as a scribe during meetings, documenting conversations and following up with management.

Education

High school diploma or GED

Job description

Agency

Office of State Human Resources

Division

Temporary Solutions

Job Classification Title

Administrative Specialist II (S)

Grade

NC09

About Us

To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset – OUR EMPLOYEES.

Description of Work

Knowledge Skills and Abilities/Management Preferences

This is a temporary position, and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High-Deductible Health Plan (HDHP). For more information on Health Benefits offered, visit www.shpnc.org.

Visit www.nctemporarysolutions.com for employment information.

Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position to work in a temporary position. All temporary employees are limited to one NC State Government temporary assignment at a time.

Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor’s Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency’s culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. This temporary position is located at 1 S. Wilmington St, Raleigh, NC 27601- Wake County, with the Department of Transportation.

Job Order Hourly Rate of Pay: $25.00 (Based on education and/or years of relevant work experience reflected on the application).

This position will report directly to the security manager and will be responsible for various administrative duties.

Management Preferences

• Fill in when the visitor coordinator is not available
• Process all invoices that are related to the security operations, to include stamping and obtaining management signature, not to include FACS quotes and invoices
• Review security procedures for accuracy and substance
• Field customer requests and needs (walk-ins and calls) and direct questions to the security operating center or resolve as needed
• Receive and file all requests for keys, locks, and any other door-related needs
• The single point of contact for DOA
• Manage the lost & found process
• Submit service tickets to facilities management
• Review and process all SBI reports and filing for record purposes
• Act as one of two parking coordinators
• Act as a scribe during specific meetings, documenting conversations, filing, and following up with management as needed
• Annual review of devices with asset tags
• Responsible for addressing concerns and overseeing the visitor’s front lobby desk
• Order office supplies as needed
• DOA’s point of contact when orders are received to lower the State and/or the American Flag
• The duty assignments and responsibilities listed are not conclusive and shall be modified as the security manager deems necessary.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.