Administrative Specialist II - Regional Wastewater Reclamation

pimacounty; Tucson (AZ); Sur place; USD 50 000 - 68 000; Plein temps

Résumé du poste

Pima County Wastewater Reclamation (RWRD) is seeking an Administrative Specialist II to support the Field Engineering Division. You will assist with reports, work orders, purchase orders, invoice processing, service requests, and data management to help meet deadlines and goals.

The role requires an Associate’s Degree and one year of professional experience in public or business administration, with substitutions allowed.

Qualifications

• Associate's Degree in public/business administration or closely related field plus one year of professional experience in public or business administration.
• Relevant experience and/or education may be substituted.
• One year with Pima County as Administrative Specialist I or closely related classification.

Responsabilités

• Provides complex administrative services to a department, division, or program.
• Prepares work unit budgets, oversees expenditures, and analyzes costs.
• Produces reports, statistics, and recommendations for management.
• Maintains databases and information systems; generates informed responses to inquiries.
• Ensures compliance with applicable laws, regulations, and county policies.
• Coordinates interdepartmental agreements, contracts, and purchasing; monitors compliance.

Connaissances

Communication

Organizational skills

Customer service

Formation

Associate's Degree in Public Administration/Business Administration/related field

Outils

Microsoft Office Suite

Description du poste

Job Description Summary

Department - Regional Wastewater Reclamation Job Description

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

Hiring Range: $49,878 - $58,635 Annually

Pay Range: $49,878 - $67,371 Annually

Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

Pima County Wastewater Reclamation (RWRD) is seeking talented individuals to assist the Field Engineering Division as an Administrative Specialist II.

The Administrative Specialist II plays a vital role in assisting the Field Engineering Manager, Supervisory, Inspection, and Blue Stake staff with reports, work orders, purchase orders, timely invoice processing/payments, service requests, formulating statistical reports, and creating/maintaining databases and spreadsheets. An effective Administrative Specialist will be willing to take on new duties and be an essential part of an established Field Engineering team to meet or exceed deadlines and goals within the Technical Services and Engineering Division.

RWRD has close to 400 employees, each employee dedicated to our mission statement, "To protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources." Come join our Team!

Essential Functions:

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

• Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.
• (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR:
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Experience with coordinating the training, appointments, and meetings for multiple personnel.
• Experience with managing the financial systems of a small office including preparing and updating budgets, budget forecasting, monitoring expenditures, and purchasing functions.
• Experience with computer based software systems, particularly Microsoft Office Suite.
• Experience providing customer service to internal and external partners and the public.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on