Administrative Specialist II - Regional Wastewater Reclamation

Pima County; United States; Vor Ort; USD 50.000 - 67.000; Vollzeit

Zusammenfassung

Pima County Wastewater Reclamation is seeking an Administrative Specialist II to support the Field Engineering Division, handling reports, work orders, purchase orders, and timely invoice processing. The role involves creating databases, compiling statistical reports, and maintaining spreadsheets to help meet deadlines and goals within the Technical Services and Engineering Division.

The position requires an Associate’s Degree (or equivalent) and one year of related work experience, with

Qualifikationen

• Associate’s degree as required and one year of professional experience in public or business administration documented.
• Or one year with Pima County as Administrative Specialist I or similar role.

Aufgaben

• Assists the Field Engineering Manager, Supervisory, Inspection and Blue Stake staff with reports and work orders.
• Processes purchase orders and timely invoice payments for the unit.
• Prepares budgets, conducts cost and statistical analyses, and generates reports.
• Maintains databases and spreadsheets and supports service requests.
• Represents the work unit at meetings and assists with policy compliance.

Ausbildung

Associate’s degree in public administration, business administration, management, or related field

One year of professional experience in public or business administration

Tools

Microsoft Office Suite

Jobbeschreibung

Job Description Summary Department - Regional Wastewater Reclamation Job Description Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $49,878 - $58,635 Annually Pay Range: $49,878 - $67,371 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position.

Pima County Wastewater Reclamation (RWRD) is seeking talented individuals to assist the Field Engineering Division as an Administrative Specialist II. The Administrative Specialist II plays a vital role in assisting the Field Engineering Manager, Supervisory, Inspection, and Blue Stake staff with reports, work orders, purchase orders, timely invoice processing/payments, service requests, formulating statistical reports, and creating/maintaining databases and spreadsheets. An effective Administrative Specialist will be willing to take on new duties and be an essential part of an established Field Engineering team to meet or exceed deadlines and goals within the Technical Services and Engineering Division. RWRD has close to 400 employees, each employee dedicated to our mission statement, 'To protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources.' Come join our Team!

Essential Functions:

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Minimum Qualifications:

• Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Experience with coordinating the training, appointments, and meetings for multiple personnel.
• Experience with managing the financial systems of a small office including preparing and updating budgets, budget forecasting, monitoring expenditures, and purchasing functions.
• Experience with computer based software systems, particularly Microsoft Office Suite.
• Experience providing customer service to internal and external partners and the public.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Licenses and Certificates:

Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items:

The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Visa Sponsorship:

Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements:

Physical and sensory abilities will be determined by position. Frequently required to lift, push or pull objects weighing up to 75 pounds.

Working Conditions:

Working conditions will be determined by the position.

EEO Information:

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

More Than a Job.

A Place to Grow.

Benefits That Support You

What if your next job could help you build a career while being part of something bigger? At Pima County, you’ll find meaningful work, room to grow and a team committed to serving the place we call home. Whatever your skills, interests or career goals, there’s a place for you to put them to work. Explore Pima County Benefits Keep Growing Your career shouldn’t stand still. We invest in training, education and opportunities to learn new skills and move your career forward. And everything we do is grounded in being Accountable, Respectful, and Ethical. Ready to find your place on Team Pima? Build Your Career. Be Part of Something Bigger.