Administrative Specialist II - Fleet Services

Pima County; Tucson (AZ); On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County in Tucson, AZ seeks an Administrative Specialist II in Fleet Services to provide complex administrative support, manage budgets, and coordinate intergovernmental agreements. The role requires accuracy in reporting and compliance with county policies, with opportunities to support multiple administrative functions.

The position offers a salary between $49,878 and $67,371 annually, with a hiring range of $49,878 to $58,635, depending on qualifications.

Qualifications

• Associate’s Degree in public administration, business administration, management, or related field plus 1 year of professional experience.
• Or: 1 year with Pima County as Administrative Specialist I.
• Documentation in Education and Work Experience sections, not resume.
• Preference for experience using AMS, Workday, FASTER, and AssetWorks.

Responsibilities

• Provides complex administrative services for a department, division, or program.
• Negotiates and monitors intergovernmental agreements and contracts.
• Prepares budgets, analyzes expenditures, and prepares reports and recommendations.
• Researches and informs management on issues and problems of the work unit.
• Interprets policies and responds to public inquiries.

Skills

Financial documents

Budgeting

MS Office

Education

Associate degree

Tools

AMS

Workday

FASTER

AssetWorks

Excel

Word

Teams

Job description

Job Description Summary

Department - Fleet Services

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

Hiring Range: $49,878 - $58,635 Annually

Pay Range: $49,878 - $67,371 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience within the last five (5) years entering, reviewing, and researching financial documents using various software applications such as AMS, Workday, FASTER, and AssetWorks or similar systems.
• Minimum three (3) years administrative experience supporting internal services in budgeting, expenditures, and cost analyses.
• Minimum three (3) years experience with/knowledge of drafting clear, professional correspondence, reports, and policy documents for internal use and executive leadership.
• Minimum two (2) years experience managing multiple priorities and maintaining accurate records with minimal supervision.
• Minimum two (2) years experience in Microsoft Office Suite (Excel, Word, and Teams).

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre- employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Action Activity - none; Motion Activity - grasping and fine movement; Hearing Activity - On a radio; Speaking Activity - in person and on the phone; Vision - operate a motor vehicle.

Working Conditions: Working conditions will be determined by the position.

EEO Information: **Pima County Government is an Equal Employment Opportunity employer.** We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.