Administrative Specialist II (Faculty Support)

Georgia State University; Atlanta (GA); Hybrid; USD 43,000 - 48,000; Full time

Job summary

Georgia State University’s College of Law in Atlanta seeks an Administrative Specialist II to provide administrative management and programmatic support for full-time and part-time faculty, academic programs, and faculty committees. The role handles travel, reimbursements, budget adjustments, and meeting coordination.

Typical schedule is 8:30 am to 5:15 pm, Monday through Friday with a meal break; one remote workday per week may be approved after three months.

Qualifications

• Bachelor’s degree and two years of related experience or equivalent combination.
• Strong communication and interpersonal skills for collaboration with faculty and staff.
• Proficiency in managing budgets, travel, and reimbursements.
• Proven ability to organize, prioritize tasks, and maintain records.

Responsibilities

• Provides administrative management for a select group of the College’s full-time faculty and supports selected part-time faculty.
• Manages travel logistics, expense reimbursements, and invoices; reconciles monthly expenditures and coordinates budget adjustments.
• Prepares memos, teaching materials, exams, and general correspondence; supports faculty search and standing committees.
• Coordinates events, conferences, and other academic activities; performs other duties as assigned.

Skills

Administrative coordination

Communication skills

Budget management

Organizational skills

Education

Bachelor’s degree

Tools

Microsoft Office

Panther Mart

PeopleSoft Financials

Job description

College of Law: Georgia State University : Law College - Instruction : Atlanta Campus: Part of one of the Southeast’s largest comprehensive research universities, Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full-time and part-time students.

These are very exciting times for Georgia State Law. We are growing and we are excited that you are interested in becoming a part of our team. Our organization includes individuals who are empowered to use their talent to achieve our mission which includes accessible education, impactful research, and service to our communities.

Georgia State Law currently seeks applicants for the position of Administrative Specialist II. Reporting to the College’s Business Affairs Manager, the Administrative Specialist provides administrative management and programmatic support for full and part-time faculty, academic programs, and various faculty committees. Daily office operations include coordination of meetings and events; database management; record-keeping; expenditure review; and management of registration, travel, and reimbursement processes. The Administrative Specialist may be expected to perform cross-functional duties for other areas of the College.

The employee will be expected to work a schedule of 8:30 am to 5:15 pm Monday-Friday, with a meal break, and may be asked to work occasional additional hours to support specialized events. One remote workday per week will be considered after the first 3 months of employment.

What makes The College of Law a great place?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

Here Is What You Will Do

• Provides administrative management for a select group of the College’s full-time faculty and supports selected part-time faculty. Manages travel accommodations program-related logistics. Coordinates faculty expense reimbursement and payment of invoices. Provides reconciliation of monthly expenditures and coordinates budget adjustments through appropriate departmental and University personnel.
• Serves as an initiator of payment requests and purchase orders and ensures the proper routing and follow-up of contract and consultant agreements. Works closely with faculty to facilitate the timely and accurate processing of business transactions. Utilizes Panther Mart and Web Invoicing system for specific process management.
• Prepares memoranda, teaching materials and exams, general correspondence, and other documents. Maintains records and filing systems. Provides administrative support for faculty search and standing committees. Coordinates administrative aspects for events, conferences, symposia, workshops, and speaker events.
• In addition to the aforementioned responsibilities, this position will be expected to perform other duties as assigned.

Benefits –

The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, as well as retirement plan options. https://hr.gsu.edu/service-centers/benefits/

USG Retirement - Pension

• Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 20.78% to the plan. Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years.

See the TRS retirement details for more information.

• Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here.

Minimum Hiring Qualifications

Bachelor’s degree and two years of related experience, or a combination of education and experience.

Preferred Hiring Qualifications

• Knowledge of administrative and business management policies and procedures.
• Ability to utilize data management applications.
• Working knowledge of Microsoft Office, Panther Mart, and PeopleSoft Financials systems.
• Ability to communicate effectively both verbally and in writing.
• Effective project management and organizational skills.

Department

Law Instruction

Shift

Monday - Friday, 8:30am - 5:15pm

Salary

$43,100 - $48,000

Pay Grade

16

FLSA Status

Non-Exempt

Job Type

Full Time (Benefits Eligible)

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.