Administrative Specialist II

Weber State University Department of Automotive Technology; Ogden (UT); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Long-term disability

Life insurance

Retirement plan

Wellness program

Tuition benefits

Tickets to events

Paid holidays

Paid vacation & sick leave

Job summary

Weber State University’s School of Radiologic Sciences is seeking an Administrative Specialist II to serve as a primary contact and advocate for students, guiding them from inquiry through program completion.

The role supports program navigation, scheduling, advisement, and day-to-day operations, including budgets, travel planning, and records. Strong communication and organizational skills are essential, with FERPA awareness.

Qualifications

• High school diploma or equivalent required.
• 2 years of full-time related experience.
• Proficient with office software including databases, word processing, and spreadsheets.

Responsibilities

• Serve as primary contact and advocate for students in the School of Radiologic Sciences.
• Assist students with program navigation, planning, and scheduling.
• Support day-to-day operations, communications, and record-keeping.
• Assist with budget tracking, travel planning, and data collection.
• Coordinate resources, advisement, graduation prep, and Independent Study contracts.

Skills

Interpersonal skills

Communication

Multitasking

Customer service

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Student information systems

Scheduling software

Job description

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Administrative Specialist II

Requisition Number S02461P

Position Category Staff

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year 12

Alternate work schedule

Pay Grade N24 Salary FLSA Non-Exempt

Job Summary/Basic Function

The Administrative Specialist serves as a primary point of contact and advocate for students within the School of Radiologic Sciences. This student-centered role is responsible for providing comprehensive support to current and prospective students, ensuring a positive and seamless academic experience from inquiry through program completion. The specialist will work closely with students to assist with program navigation, academic planning, scheduling, and general problem-solving, while also supporting the day-to-day operations of the School.

In addition to directly supporting students, this position will also perform a range of administrative and faculty support functions. These include, but are not limited to, coordinating program communications, maintaining student records, assisting with academic scheduling, managing student events and orientations, and providing fiscal and logistical support such as budget tracking, travel planning, and data collection. A key focus of this role is to ensure that all processes and interactions are student-friendly and designed to promote student success and satisfaction.

This position also requires maintaining an updated list of department resources, student advisement, preparations for graduation, and helping students with Independent Study contracts.

Required Qualifications

• High School diploma or equivalent.
• 2 years full-time, related experience.
• PC experience including database, word processing, and spreadsheets.

Preferred Qualifications

• Education:
  • Associate's degree in education, healthcare, business administration, or a related field.
• Experience:
  • Minimum of 2 years of experience in student services, academic advising, administrative support, or a related role in higher education.
  • Experience working directly with students in a support or advisory capacity.
• Skills and Abilities:
  • Strong interpersonal and communication skills with the ability to build positive relationships with students, faculty, and staff.
  • Demonstrated ability to provide high-quality, student-centered service in a fast-paced environment.
  • Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and comfortable learning new systems (e.g., student information systems, scheduling software) and utilizing social media.
  • Ability to manage multiple priorities, deadlines, and tasks, such as recruitment and event planning, with attention to detail and accuracy.
  • Strong problem-solving and organizational skills.
• Administrative Competencies:
  • Experience with or ability to learn budget tracking, travel planning, and academic record-keeping.
  • Familiarity with FERPA guidelines and confidentiality protocols related to student records.

Background Check

A successful candidate will be willing to Background Check? Yes.

Criminal background check required as a condition of employment.

Benefits Summary

• WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Notes to Applicant

The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

Posting Detail Information

Job Open Date: 08/31/2026

Review Date: 09/10/2026

Job Close Date: Open Until Filled Yes