Administrative Specialist II

Kinsley Power Systems; Jonesboro (AR); On-site; USD 32,000 - 45,000; Full time

Job summary

Kinsley Power Systems in Jonesboro, AR is seeking an Administrative Specialist II to support reporting, document verification, and general office tasks while complying with state and federal policies.

The role includes greeting visitors, handling mail, maintaining filing systems, scheduling, travel arrangements, inventory, and coordinating repairs. Strong communication, record-keeping and computer skills are essential for success.

Qualifications

• Knowledge of record keeping procedures.
• Ability to conduct research and compile data into report form.
• Knowledge of computers and software applications.
• Ability to communicate both orally and in writing.

Responsibilities

• Types and proofs documents using a typewriter or computer.
• Greets visitors, screens calls, and provides general information.
• Opens, sorts and distributes mail; maintains files and logs.
• Schedules appointments and travel; maintains calendars.
• Orders supplies and coordinates equipment repairs.
• Posts ledger entries for expenditures or receipts.
• Copies and distributes materials; performs related duties.

Skills

Record keeping

Data reporting

Computer skills

Communication (oral & written)

Office administration

Education

High school diploma equivalent

Job description

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Administrative Specialist II Working Title Administrative Specialist II Position # P00513 Department Childhood Services

Please note: Allpostings close at 12 A.M. CST on theclosing date. This employer participates in E-Verify.

Position Summary

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency/institution policy.

Duties & Responsibilities

• Types and proofreads various documents, including letters, memoranda, reports, forms, narratives, and training materials from Dictaphone, other voice recording devices, or rough drafts using a typewriter, word processor, or personal computer.
• Acts as office receptionist by greeting and directing visitors, screening calls, and providing general information and assistance.
• Opens, sorts, and distributes mail.
• Maintains various computerized and paper files, records, and logs, and retrieves information upon request.
• Schedules appointments, makes travel arrangements, and maintains calendars for supervisor and staff.
• Inventories and orders supplies.
• Contacts repairman to service office equipment.
• Posts entries to ledgers and journals to account for expenditures or receipts.
• Copies and collates materials for distribution or sale.
• Performs related responsibilities as required or assigned.

Knowledge/Skills/Abilities

• Knowledge of record keeping procedures.
• Knowledge of the principles and practices of mathematics and statistics.
• Knowledge of work-related subject area.
• Knowledge of computers and software applications.
• Ability to conduct research and compile data into report form.
• Ability to establish and maintain filing systems.
• Ability to operate standard office equipment.
• Ability to analyze documents to determine compliance with rules, regulations, and procedures.
• Ability to communicate both orally and in writing.

General Days/Hours

Monday - Friday
8:00 am -5:00 pm
Occasional evenings, weekends and travel.

Other

Minimum Qualifications

• The formal education equivalent of a high school diploma
• Two years of experience in a specialized or related area applicable to work performed.