Administrative Specialist II

gsu; Georgia; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Job summary

Georgia State University's Andrew Young School of Policy Studies, Department of Criminal Justice & Criminology, seeks an Administrative Specialist II to support daily operations for students, faculty, staff, and external partners.

You will assist the Business Manager with departmental operations, coordinate events, trainings, meetings, and special programs, and support hiring, onboarding, payroll, and personnel processes.

Qualifications

• Bachelor's degree with two years administrative experience, or a combination of education and related experience.
• Higher education experience is preferred.
• Familiarity with university policies and procedures, and administrative guidelines.
• Proficient in MS Word and Excel; knowledge of GoSOLAR, Spectrum, PantherMart, OneUSG is a plus.

Responsibilities

• Support student administrative activities for undergraduate and graduate programs.
• Assist the Business Manager with departmental operations and daily functions.
• Coordinate departmental events, trainings, meetings, and programs.
• Support hiring, onboarding, payroll, and personnel processes for student employees and part-time instructors.
• Process departmental purchasing and financial transactions (PantherMart, SPCW, honoraria, travel).
• Assist Internship Coordinator with internship administration.
• Coordinate training programs and outreach with external organizations.
• Support Awards and Scholarship Committee with scholarship administration.
• Assist the Master of International Criminal Justice (MISCJA) Program Coordinator with student-related matters.
• Support faculty liaisons with student organizations.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Education

Bachelor's degree

High school diploma or GED with six years administrative experience

Tools

GoSOLAR

Spectrum

PantherMart

OneUSG

Microsoft Word

Microsoft Excel

Job description

Administrative Specialist II

Andrew Young School of Policy Studies

Department of Criminal Justice & Criminology

Georgia State University's Department of Criminal Justice & Criminology is committed to excellence in teaching, research, and community engagement. The department prepares students for careers in criminal justice, criminology, public service, and related professions through innovative academic programs and experiential learning opportunities. Faculty and staff work collaboratively to support student success, advance scholarship, and strengthen partnerships that serve local, national, and global communities.

The department provides a dynamic and student-centered environment that supports undergraduate and graduate education, faculty research activities, internship programs, student organizations, and community-based initiatives. The Administrative Specialist II plays a key role in supporting daily operations and ensuring the delivery of high-quality administrative services to students, faculty, staff, and external partners.

WHAT MAKES THE DEPARTMENT OF CRIMINAL JUSTICE & CRIMINOLOGY A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, and more.
• A collaborative and inclusive work environment that values innovation and service.
• Professional development and growth opportunities within a nationally recognized university.
• The opportunity to support student success and contribute to impactful academic programs.
• A dynamic team dedicated to excellence in higher education and community engagement.

HERE IS WHAT YOU WILL DO

• Support student administrative activities for both undergraduate and graduate programs, serving as a resource for students, faculty, and staff.
• Assist the Business Manager with departmental administrative operations and daily business functions.
• Coordinate departmental events, trainings, meetings, and special programs.
• Support hiring, onboarding, payroll, and personnel-related processes for student employees and part-time instructors.
• Process departmental purchasing and financial transactions, including PantherMart purchases, Foundation transactions, SPCW requests, service provider agreements, honoraria, travel reimbursements, and related activities.
• Assist the Internship Coordinator with internship administration and student engagement activities.
• Coordinate training programs and outreach activities for external organizations and community partners.
• Support the Awards and Scholarship Committee with scholarship administration and student award processes.
• Assist the Master of International Criminal Justice (MISCJA) Program Coordinator with student-related administrative matters.
• Support faculty liaisons with student organization activities and initiatives.
• Perform other duties as assigned.

Minimum Requirements:

• Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.

Preferred Hiring Requirements:

• Experience working within a higher education environment.
• Knowledge of university policies, procedures, and administrative guidelines.
• Experience using GoSOLAR, Spectrum, PantherMart, OneUSG, Microsoft Word, and Microsoft Excel.
• Strong organizational, communication, and customer service skills with the ability to manage multiple priorities.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter
• Three Professional References