Administrative Specialist I - Office Manager

Agriculture & Consumer Services; United States; On-site; USD 39,000 - 69,000; Full time

Job summary

North Carolina Department of Agriculture and Consumer Services is seeking an Administrative Specialist I (S) in Asheville, NC to provide administrative support to the District Forester across division programs.

Responsibilities include budget management, accounts processing, HR support, and receptionist duties, with occasional emergency response and after-hours requirements. A high school diploma or GED with related experience is required.

Qualifications

• Experience with accounts receivable and payable.
• Experience with employee timekeeping and processing.
• Experience working with computers, servers, and/or networks, troubleshooting issues and connectivity issues.
• Ability to problem-solve, organize, and prioritize work.
• Excellent written and verbal communication skills.
• Pre-employment drug testing for Law Enforcement, aviation safety-sensitive roles, or CDL-related positions.

Responsibilities

• Budget management and accounting support.
• Requisition, contracts, and document creation.
• Reception of the public and file organization.
• Emergency response support for all-risk incidents.

Skills

Accounts payable

Accounts receivable

Timekeeping

IT troubleshooting

Communication

Problem solving

Education

High school diploma or GED

Job description

Agency Dept of Agriculture , Consumer Services Division North Carolina Forest Service

Job Classification Title Administrative Specialist I (S)

Position Number 60031702 Grade NC08

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

This is a readvertisement. All previous applicants MUST reapply to be considered. Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. The North Carolina Forest Service is a team of professionals who provide forest protection, emergency response, resource management and environmental education to the residents and landowners of North Carolina through a variety of programs. The NC Forest Service provides services to the 100 counties in North Carolina. The primary purpose of this position is to provide administrative assistance and support to the District Forester in all division program areas.

Duties

• Duties include budget management, accounting, human resource/personnel assistance, requisition, contracts, document creation, file organization, directing and reception of the public, maintenance of local computer/technology systems, and emergency response as needed relating to financial and/or administrative support of a wildfire or other emergency "all-risk" incident.
• Key tasks include preparing and reviewing a variety of computer-generated documents with accuracy, coding invoices for payment, identifying and keying budget revisions in the NCAS system, creating requisitions in the NC E-procurement System, reviewing and entering personnel time, reconciling purchasing card transactions, preparing contracts, and interpreting State, Department, and Agency policies to assist with ensuring compliance throughout the district in all program areas.
• Other roles include conducting new employee orientation, providing computer support and troubleshooting to personnel when computer problems arise, and overseeing maintenance of office equipment and supplies.
• Emergency response duties include functioning as the Finance Section Chief on the District's Incident Management Team and serving as operations dispatcher on low fire danger days. Duties during periods of fire activity will include assisting or functioning as fire operations dispatcher with resource management, tracking, and documentation. Will be required to perform daily functions in the operations center. The NCFS is an Emergency Response Division. Work schedule may require extended work hours and possible duty on holidays and weekends.

Location

Duty Station Location: 220 Sardis Road, Asheville, NC 28806

Salary

Recruitment Range: $39,244 - $68,679

Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.

Qualifications

• Experience with accounts receivable and payable
• Experience with employee timekeeping and processing
• Experience working with computers, servers, and/or networks, troubleshooting issues and connectivity issues.
• Ability to problem-solve, organize, and prioritize work
• Excellent written and verbal communication skills
• All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing.
• All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals.Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment.
• If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Benefits

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

Employment Type

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.

Posting Information

All job postings close at 11:59pm the night before the End Date on the posting.