Administrative Specialist I/II - Works Program

Larimer County; Colorado; Hybrid; USD 49,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Remote work stipend

Benefits package

Job summary

Larimer County is seeking an Administrative Specialist I/II to support TANF and Employment First case management teams, perform data entry into CBMS, and review state reports while ensuring program compliance in a fast-paced human services environment.

This hybrid role requires at least one in-office day per week and includes a one-time remote-work stipend to aid equipment and workspace setup, with direct interaction with clients to guide families toward self-sufficiency.

Qualifications

• Experience or ability to learn CBMS and Google platforms.
• Ability to review and interpret state reports for compliance.
• Excellent interpersonal skills with diverse clients.
• Strong organizational skills to manage documents and data.

Responsibilities

• Supporting Case Management Teams: Provide daily administrative, operational, and clerical support to TANF and EF case managers.
• Engaging with clients: Act as a point of contact, assisting participants through their program journey.
• Managing Program Data: Perform accurate data entry into CBMS.
• Reviewing State Reports: Monitor and analyze state-issued reports for data integrity.
• Tracking documentation and compliance: Process participant paperwork and track compliance data.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Data entry

Communication

Tools

CBMS

Google platforms

Job description

At Larimer County Department of Human Services, we strive to be responsive, provide timely resources in partnership with our community so individuals and families are healthy, supported, and safe. We are seeking a highly motivated, innovative and enthusiastic staff member to join our Benefits and Community Support Division as an Administrative Specialist I/II.

We are seeking an Administrative Specialist to provide operational and clerical support to our Temporary Assistance for Needy Families (TANF) and Employment First (EF) case management teams. In this role, you will interact directly with clients, perform data entry into the Colorado Benefits Management System (CBMS), and review state reports. Your day-to-day responsibilities will include processing participant documentation, tracking program compliance data, and directly supporting our Employment First and TANF case managers. The ideal candidate possesses exceptional organizational skills, thrives in a fast-paced human services environment, and is dedicated to helping our case managers guide families toward self-sufficiency.

This position is a hybrid position and will require at least one day/week in the office. You will be required to have adequate internet access and space for remote work. Larimer County provides a one-time remote work stipend to assist with equipment and office supply needs for remote workspaces.

What you'll be doing:

• Supporting Case Management Teams: Provide daily administrative, operational, and clerical support support to both our TANF and employment first (EF) case mangers.
• Engaging with clients: Act as a point of contact, interacting directly with participants to assist them through their program journey.
• Managing Program Data: Perform accurate and timely data entry into the Colorado Management System (CBMS).
• Reviewing State Reports: Monitor and analyze state-issued reports to ensure data integrity and alignment with program guidelines.
• Tracking documentation and compliance: Process incoming participant paperwork and track program compliance data to keep files accurate and up to date.

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions

What we’re looking for:

• A strong dedication to helping case managers guide families on their journey toward self-sufficiency.
• Experience with or the ability to learn the Colorado Benefits Management System (CBMS) and Google platforms.
• The ability to review and interpret state reports to ensure compliance and data accuracy.
• Excellent interpersonal skills for interacting directly and professionally with a diverse client population.
• Exceptional organizational skills with the ability to manage documentation and track data in a fast-paced environment.

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

Administrative Specialist I: 23.5200/hr - $27.0829/hr

• Must be at least 18 years of age.
• One (1) year of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Administrative Specialist II: $24.0788/hr - $28.8946/hr

• Must be at least 18 years of age.
• One (1) year experience as an Administrative Specialist I or two (2) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits

Position will be located at one of the following three locations: 1501 Blue Spruce Drive, Fort Collins, CO 2555 Midpoint Drive, Fort Collins, CO 200 Peridot Avenue, Loveland, CO

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing. All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.