Administrative Specialist I — Data & Document Support

North Carolina Judicial Branch; North Carolina; On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Twelve paid holidays

Vacation and sick leave

Job summary

The North Carolina Department of Justice is seeking an Administrative Specialist I (NS) to process incoming correspondence, enter data into databases, create and name PDF documents, and support the division’s administrative operations. The role involves filing, archiving, and assisting senior staff, with opportunities to handle equipment coordination and mail preparation.

Candidates should have a high school diploma or GED and at least two years of related experience or an equivalent

Qualifications

• High school diploma or GED with two years of related administrative experience or an equivalent combination.
• Experience handling administrative tasks and document processing within an office setting.

Responsibilities

• Processing incoming correspondence and documents for scanning into electronic files.
• Data entering hardcopy complaint forms and correspondence into a database.
• Creating and naming PDF documents.
• Proofing and prep of outgoing letters and envelopes for mailing.
• Filing, retrieving, archiving and destroying division files.
• Provide administrative support to supervisors and program managers.
• Coordinate with Office Administrator on supplies and equipment.
• Assist phone staff as backup when needed.

Skills

Data entry

Proofreading

Administrative support

Filing

Document scanning

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Database software

PDF creation

Scanner/ copier hardware

Job description

The North Carolina Department of Justice is seeking an Administrative Specialist I (NS) to process incoming correspondence, enter data into databases, create and name PDF documents, and support the division’s administrative operations. The role involves filing, archiving, and assisting senior staff, with opportunities to handle equipment coordination and mail preparation.

Candidates should have a high school diploma or GED and at least two years of related experience or an equivalent