Public Defender Admin Assistant II

nc; North Carolina; On-site; USD 55,000 - 84,000; Full time

Job summary

Indigent Defense Services in North Carolina is seeking a Public Defender Admin Asst II to support attorneys, manage file opening/closing, and prepare office statistics. The role involves handling HR paperwork, payroll approvals, and scheduling visits, with a salary range of $55,072.00 to $84,205.00.

Higher education in legal secretarial science or equivalent experience is valued, along with strong skills in MS Word, Excel and Outlook.

Qualifications

• Knowledge of office practices and procedures.
• Proficiency with MS Word, Excel and Outlook.

Responsibilities

• Review and manage case files for conflicts.
• Open/close files and prepare office statistics.
• Coordinate HR paperwork and payroll time for staff.

Skills

MS Word

Excel

Outlook

Education

Associate degree in legal secretarial science

Paralegal experience

Job description

Agency

Indigent Defense Services

Division

Indigent Defense Services

Job Classification Title

Public Defender Admin Asst II (S)

Position Number

65044028

Grade

30013185

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $55,072.00 - $84,205.00

The Office of the Public Defender, District 22, Caswell and Rockingham counties, seeks a qualified individual to provide the following support, but not limited to the following: attorney support, manage file opening and closing, document preparation, telephone answering, copying, library upkeep, preparing and submitting documents regarding office statistics. Other tasks may be assigned.

Job duties for the Administrative Assistant include but are not limited to the following:

• Review incoming cases for conflicts.
• Submit incoming cases to Chief with assignment recommendations.
• Cases will be assigned to private counsel only in conflict cases.
• Managing opening and closing of files; DSS, Juvenile, Criminal, and child support
• Assure that attorney fee applications are submitted to the court when the file is closed.
• Prepare and submit documents regarding office statistics as required by IDS and AOC.
• Prepare HR paperwork as required by IDS and AOC including on boarding, separation, leave and vacation; Review and release payroll time for employees; Maintain and submit records relating to employee leave and vacation as required.
• Submit maintenance requests.
• Prepare and submit mileage and other reimbursement requests.
• Submit AOC Store orders and special-order requests.
• Schedule prison/jail visits for attorneys
• Assist in client rehab admissions
• Obtain medical records per attorney requests
• Answer phones and manage client contacts as required.
• Other tasks as assigned.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: office practices and procedures and legal secretarial science; word processing and some familiarity with other software such as MS Word, Excel, and Outlook.

Skills in: MS Word, Excel, and Outlook

Ability to: apply specific rules and regulations to process and maintain records and documents learned in school or through work experience; transcribe material into correct form and to use proper grammar, punctuation, and spelling; type with accuracy and speed required by the hiring authority; compose correspondence independently; follow established guidelines; schedule and coordinate a variety of appointments and meetings.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience Requirements:

Completion of high school and six years of progressively responsible legal secretarial or administrative office management experience; or completion of an associate degree program in legal secretarial science and four years of progressively responsible paralegal experience or completion of

Equal Opportunity Employer Statement

All NC Judicial Branch agencies are Equal Opportunity Employers.

E-Verify Participation

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Contact Information

Charmaine J. Leeks

NC Administrative Office of the Courts

Human Resources Division

https://www.nccourts.gov/about/about-judicial-branch/careers