Administrative Specialist I – City Administration

High Point, NC; High Point (NC); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Pension plan

401K plan

Paid time off (PTO)

Paid holidays

Tuition reimbursement

Health, dental, and vision insurance

Job summary

The City of High Point is hiring an Administrative Coordinator to join a dynamic municipal team. This full‑time role provides clerical support, data entry, and customer service to residents and staff at 211 S Hamilton St High Point. You will handle payments, budgeting support, meetings, and reports under supervision.

Ideal candidates have a high school diploma and proficiency in Microsoft Office. Prior clerical experience and familiarity with Workday are a plus.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint) required.
• Two years of office and/or clerical experience preferred.

Responsibilities

• Greets and assists walk-in visitors and telephone customers.
• Processes paperwork and payments when necessary.
• Trains employees on office equipment as necessary.
• Maintains electronic records across multiple platforms.
• Opens and distributes mail, types letters, general correspondence and inter-office memos.
• Schedules and coordinates meetings at the request of department leadership.
• Processes payments and reconciles accounting unit budgets.
• Reviews and enters timesheets and leave forms into Payroll system.
• Assembles statistical and financial data during the annual budget creation and evaluation.
• Coordinates travel for staff attending professional trainings and conferences.
• Researches and compiles information for reports and projects.
• Maintains inventory and processes new supply orders.
• Assists in the creation of presentations.
• Researches and enters building and site information into databases.
• Participates in preparation for and recall of departmental and external meetings.
• Oversees the maintenance of office files including sorting, indexing and alphabetizing.
• Participates in special projects and other duties as assigned by department leadership.

Skills

Microsoft Office proficiency

Office experience

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Workday

Job description

The City of High Point is hiring an Administrative Coordinator to join a dynamic municipal team. This full‑time role provides clerical support, data entry, and customer service to residents and staff at 211 S Hamilton St High Point. You will handle payments, budgeting support, meetings, and reports under supervision.

Ideal candidates have a high school diploma and proficiency in Microsoft Office. Prior clerical experience and familiarity with Workday are a plus.