Administrative Specialist I

Goldbelt C6, LLC; Aberdeen (MD); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt C6, LLC is seeking an Administrative Specialist I to ensure smooth operation of administrative processes. The role involves data entry, document management, and providing general support to the team across office functions.

You will handle calendars, travel arrangements, meetings, and documentation in a fast-paced environment. The position requires a high school diploma, one year of office experience, US citizenship, and the ability to obtain a SECRET clearance.

Qualifications

• Knowledge of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Ability to communicate orally and in writing.
• Must be able to speak, read, write, and understand English.

Responsibilities

• Creates, customizes, prepares, and maintains presentations and documents using Office, websites, graphics, and other materials.
• Reviews and modifies correspondence for internal consistency and conformance.
• Maintains and updates calendars and coordinates meetings and events.
• Schedules accommodations for meetings, including travel, lodging, and attendee coordination.
• Manages office databases and timekeeping systems; processes training requests and travel orders.
• Answers phones, screens visitors, and provides professional administrative support.

Skills

Microsoft Office Suite

Communication skills

English proficiency

Education

High school diploma

Tools

GFEBS

SharePoint

ARIMS

Job description

Overview

Goldbelt C6 protects the safety and health of the country by supporting civilian public health and defense medical marketspace. C6 offers research and development, engineering, and logistics services that enhance and enlarge customers' operations. C6's expertise is focused on integrating C6ISR and scientific, engineering, and technical support for various government partners. The experts at C6 are research and data-driven and ready to create custom solutions.

Summary:

As an Administrative Specialist I you will play a crucial role in ensuring the smooth and efficient operation of our administrative processes. You will be responsible for a variety of tasks, including data entry, document management, and providing general administrative support to the team.

Responsibilities

Essential Job Functions:

• Creates, customizes, prepares, and maintains presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
• Reviews and modifies correspondence for internal consistency and conformance.
• Maintains and updates the calendar of the Government office manager within the specialist's assigned branch(s) using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues.
• Coordinates and supports meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
• Schedules accommodations for meetings, records lunch requests for meetings with outside guests, notifies attendees, coordinates Video Teleconference Conference requirements, and handles any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
• Obtains and delivers ready-made material for office manager's scheduled meetings and distributes to attendees.
• Prepares travel orders; arranges travel and lodging arrangements; arranges and coordinate a schedule for visits.
• Maintains conference room reservation schedules for the purpose of coordinating meetings, visits and appointments.
• Enters data and maintains office databases such as organizational charts, personnel accountability, travel, training, and budget.
• Enters and maintains professional data in the eARL metrics database.
• Manages and maintains office files in accordance with Army Records Information Management System (ARIMS) for auditing purposes.
• Collects, reviews, archives forms (such as leave requests, employee work schedules, and telework applications), and enters data into the timekeeping system for branch chief review.
• Coordinates, defines structure and organizes electronic materials, presentations and documents using databases, servers and SharePoint sites.
• Prepares property turn-ins and requisition orders (including IT Approval System (ITAS) waivers).
• Prepares, reviews and processes training requests, travel orders, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
• Gathers and organizes completed personnel documents and delivers completed document packages for personnel actions to include civilians, contractors, students, guest researchers, post-doctoral researchers, fellows, etc.
• Responds to administrative queries and taskers by the established deadline. Keeps accurate records of final disposition of each action and inform the respective action officer of results.
• Receives and screens visitors and phone calls. Professionally answer phone lines, take messages, and refer calls and visitors to appropriate staff.
• Operates shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
• Follows all Standard Operating Procedures (SOPs) and Internal Operating Procedures (IOPs) related to duties such as personnel accountability, security, and safety.
• Prepares and reviews correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Makes corrections and retypes as necessary.
• Utilizes existing financial and business systems such as General Fund Enterprise Business System (GFEBS) in roles such as Business Intelligence (BI) Budget Reporter, Purchase Requisition Processor and BI Managerial Reporter to enter data for purchase requests (PRs), Military Interdepartmental Purchase Requests (MIPRs) and transfer of funds. Interfaces with branch, division, or directorate personnel to develop and coordinate purchase request information and data needed to execute purchase requests within GFEBS.
• Participates as a member of Integrated Product Team (IPTs) or groups developing changes or improvements to administrative processes and procedures.

Qualifications

Necessary Skills and Knowledge:

• Knowledge and experience using Microsoft Office Suite, specifically Outlook, Power Point, Excel, Word and Teams.
• Ability to communicate orally and in writing.
• Must be able to speak, read, write, and understand English.

Minimum Qualifications:

• High school diploma and one (1) year of general office experience. Relevant college courses or training may be substituted for experience.
• Experience operating standard office equipment, including telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
• Must be a US citizen.
• Must have ability to obtain and maintain a SECRET clearance.

Pay and Benefits

The pay rate for this position is a minimum of $21.15 per hour.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.