Administrative Specialist - Hybrid

Wake County; Raleigh, Northern (NC, KY); Hybrid; USD 35,000 - 40,000; Full time

Benefits offered by this job

Hybrid work day

Public sector benefits

Job summary

Wake County Public Health is seeking an Administrative Specialist to support the HIV/STI/Hepatitis C Community Health team. The role offers a hybrid work arrangement with one remote day per week and a focus on organized operations, data entry, and client services to improve community health outcomes.

You will partner with a Program Manager and a 30+ member team, handling reports, data entry, and purchasing, while maintaining records and assisting Health Educators. Fluency in Spanish is a plus.

Qualifications

• High school diploma or GED required.
• Minimum two years of admin/office support experience.
• Equivalent education and experience accepted.
• Spanish language skills preferred.
• Experience with Microsoft Office, Excel, OnBase and Workday.
• Experience using Canva to create program materials.
• Demonstrated ability to maintain accurate records and prepare concise reports.

Responsibilities

• Serve as the first point of contact for the unit.
• Support the Program Manager and a 30+ staff team.
• Prepare monthly reports and perform data entry.
• Track inventory of educational supplies and resources.
• Purchase program and office supplies and client items.
• Process invoices and support financial reconciliations.
• Coordinate meeting rooms, workshops, and conferences.
• Maintain records, files, and meeting minutes.
• Assist Health Educators and Outreach Workers with materials.
• Support special projects to ensure the team has what it needs.

Skills

Microsoft Office

Excel

Canva

Spanish language

Customer service

Data entry

Education

High school diploma or GED

Two years of administrative/office support experience

Tools

OnBase

Workday

Job description

What You'll Be Doing

Are you an organized problem-solver who loves keeping things running smoothly behind the scenes?

At the heart of every successful public health program is a dedicated team making things happen. We're looking for an Administrative Specialist (Hybrid WFH one day a week) to support our HIV/STI/Hepatitis C Community Health team and help advance programs that improve the health and well-being of our community.

This isn't just an administrative role. It's an opportunity to support meaningful public health initiatives, assist professionals serving vulnerable populations, and contribute to work that creates real community impact every day.

Why You'll Love This Role

Make a Difference
Your work helps support community outreach, health education, prevention efforts, and client services that positively impact lives throughout our community.

Work with Purpose
You'll partner with a Program Manager and support a team of 30+ dedicated public health professionals working to improve health outcomes and reduce barriers to care.

Flexibility Matters
Enjoy the benefit of one remote workday each week, helping you maintain a healthy work-life balance.

Great Public Sector Benefits
As part of a local government public health agency, you'll enjoy the stability, benefits, retirement options, paid time off, and rewarding mission that come with public service.

What You'll Be Doing

As our Administrative Specialist, you'll play a key role in keeping daily operations organized and efficient by:

• Serving as the first point of contact for the unit
• Supporting the Program Manager and a team of 30+ staff members
• Preparing monthly reports and managing data entry
• Tracking inventory for educational supplies, incentives, and resources
• Purchasing program and office supplies, food, bus passes, and client assistance items
• Processing invoices and supporting financial reconciliations
• Coordinating meeting rooms, workshops, and conferences
• Maintaining records, files, and meeting minutes
• Assisting Health Educators and Outreach Workers with materials and resources
• Supporting special projects and helping ensure the team has what they need to serve the community

About Our Team

At the heart of the Wake County Public Health department is a dedicated team of professionals committed to protecting and improving the health of our community. We bring together expertise in communicable disease control, environmental health, health education, school health, clinical services, and population health to deliver responsive and equitable services. With a shared mission of promoting wellness, preventing disease, and ensuring access to essential services, we work collaboratively with partners and residents to build a healthier, more resilient community for all of Wake County.

The Basics (Required Education and Experience)

• High school diploma or GED
• Two years of administrative/office support experience
• Equivalent education and experience are accepted

Beyond the Basics (Preferred Education and Experience)

• Two years or more of administrative/office support experience
• Strong Microsoft Office skills
• Experience in a Public Services environment
• Spanish language skills
• Experience using OnBase and Workday for document management and financial processes
• Proficiency in Microsoft Excel, including creating and maintaining data spreadsheets, using formulas, and organizing data for reporting
• Experience using Canva to create professional flyers, presentations, and program materials
• Demonstrated ability to maintain accurate records, verify data, and prepare concise reports

How Will We Know You're 'The One'?

• Knowledge and experience in carrying out office duties and handling multiple tasks at one time
• Expertise in taking minutes, transcribing, setting agendas etc.
• Knowledge of Human Immunodeficiency Virus (HIV) and Sexually Transmitted Diseases (STD)
• Expertise in providing excellent customer service
• Ability to be non-judgmental and comfortable answering phone calls related to HIV and STD
• Ability to listen and respond appropriately to community members, co-workers, and leadershipExpertise in utilizing computer programs and other technology
• Comfortable working with a diverse team

About This Position

Location: Public Health BuildingRaleigh, NC 27610

Employment Type: Regular

Work Schedule: Mon - Fri 8:30 am - 5:15 pm

Hiring Range: 25.70 - 28.83

Market Range: 25.70 - 31.96

Posting Closing Date: 7:00 pm on 10/18/2026

What Makes Wake Great

Consistently ranked high among the best places to live and work in America, Wake County is the proud home to NC State University, Research Triangle Park, and the two-time Stanley Cup Champion Carolina Hurricanes, winners in 2006 and 2026. In addition to being Wake County’s seat of government, Raleigh is also the center of state government, with the Capitol Building, legislature and many state government offices located in Raleigh. With an estimated population of just over 1.2 million residents, Wake County is North Carolina’s most populous county. Entertainment, recreation, and art and culture abound with the North Carolina Museum of Art, JC Raulston Arboretum, and the Neuse River Trail all in the heart of Wake County. Wake County uses the Council/Manager form of government. Currently, the seven members of the Board of Commissioners are elected by district on a partisan basis and serve four-year terms. Starting in fall 2026, the Wake County Board will have seven commissioners elected by voters in their districts and two at‑l… the County’s FY2027 General Fund budget is approximately $2.28 billion, and the County has more than 5,000 full time employees. Wake County Government came in at #2 on the Healthiest Employers list for 2024. This year, US News & World Report ranked Raleigh #5 on its list of Best Places to Live, and the Milken Institute ranked Raleigh #1 on its 2025 list of Best-Performing Cities.

Equal Opportunity Statement

Wake County provides equal employment opportunities (EEO) to all employees and applicants foremployment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Background Check Statement

Position may require a background check that mayinclude: criminal, credit, motor vehicle, education, and sexual offender registry or others based on jobrequirements. Unless required by state law, a record of conviction will not automatically exclude you fromconsideration for employment. Wake County Government is an Equal Opportunity Employer.

Emergency Service Worker Statement

In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected.Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, duringand after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.